Receptionist and Office Administrator

Creative Leadership Solutions; Kempton Park; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A dynamic staffing solution provider in Kempton Park is seeking an Administrative Support Specialist to manage reception duties and provide exceptional customer service. The ideal candidate should possess a National Senior Certificate, 2-4 years of experience in office support, and strong organizational skills. Proficiency in Afrikaans and English, and the ability to handle multiple tasks are essential. Duties include processing invoices, supporting office events, and managing supplier relationships. Competitive remuneration based on market rates.

Qualifications

• 2-4 years relevant administrative or office support experience.
• Experience in front-office reception and customer-facing roles.
• Knowledge of processing purchase orders, invoices, and reconciliations.

Responsibilities

• Welcome and assist all visitors and office guests professionally.
• Manage reception duties and coordinate appointments.
• Perform general administrative duties related to office support.

Skills

Excellent written and verbal communication skills

Strong administrative, organisational, and time management skills

Proficient in Microsoft Office and Windows-based systems

Strong problem-solving and resourcefulness

Ability to manage multiple tasks simultaneously

Proficient in Afrikaans and English

Education

National Senior Certificate

Diploma or Degree in Business Administration or a related field

Job description

REQUIREMENTS

Minimum education (essential) :

• National Senior Certificate
• Diploma or Degree in Business Administration or a related field (advantageous)

Minimum applicable experience (years) :

• 2-4 years relevant administrative or office support experience

Required nature of experience :

• Front-office reception and customer-facing experience
• General office administration and clerical support
• Processing purchase orders, invoices, and reconciliations
• Coordinating travel arrangements, vehicle hire, and courier services
• Managing suppliers, stationery, office supplies, and service providers
• Supporting office events, meetings, and internal functions

Skills and Knowledge (essential) :

• Excellent written and verbal communication skills
• Strong administrative, organisational, and time management skills
• Proficient in Microsoft Office and Windows-based systems
• Strong problem-solving and resourcefulness
• Ability to manage multiple tasks simultaneously

Other :

• Proficient in Afrikaans and English
• Own transport and valid driver's license

KEY PERFORMANCE AREAS

Reception & Customer Interaction

• Welcome and assist all visitors, customers, and office guests professionally.
• Manage reception duties, including switchboard operations and coordinating appointments and meetings.
• Handle walk-in queries, providing accurate information and directing to relevant departments.

Office Administration & Operational Support

• Perform general administrative duties, including processing purchase orders, invoices, and reconciliations.
• Coordinate office supplies, stationery, equipment procurement, and storeroom management.
• Manage supplier and vendor relationships to support smooth office operations.
• Support fleet management, vehicle hire, courier services, and facilities-related tasks.
• Assist with technical issues, office upkeep, and internal process improvements.

Coordination & Logistics

• Arrange staff travel, accommodation, and vehicle bookings.
• Assist with office events, meetings, and internal functions, including catering and setup.
• Support marketing and training logistics when required.

Compliance, Ethics & Team Support

• Maintain confidentiality and uphold high ethical standards at all times.
• Assist HR and other departments with ad hoc administrative tasks.
• Work collaboratively to support overall office efficiency and staff needs.

Remuneration Offered: Market related