Receptionist and Office Administrator

CLS; Kempton Park; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading provider of agricultural solutions based in Kempton Park is seeking a professional Office Administrator to support their operations. The role involves reception duties, general office administration, and coordinating logistics such as travel arrangements and meetings. Ideal candidates should have 2-4 years of relevant experience, a National Senior Certificate, and strong communication skills in both Afrikaans and English. A diploma in Business Administration is advantageous. Market related remuneration offered.

Qualifications

• 2-4 years’ relevant administrative or office support experience.
• Experience in front-office reception and customer interaction.
• Knowledge of processing purchase orders and invoices.

Responsibilities

• Provide professional reception services and manage office operations.
• Assist with travel arrangements and coordinate office events.
• Handle administrative tasks including supplier management.

Skills

Excellent written and verbal communication skills

Strong administrative skills

Organisational skills

Time management skills

Proficient in Microsoft Office

Problem-solving abilities

Resourcefulness

Ability to manage multiple tasks

Proficient in Afrikaans

Proficient in English

Education

National Senior Certificate

Diploma or Degree in Business Administration

Job description

Introduction

Our client, based in Kempton Park, operates within the agricultural and industrial solutions environment, supplying specialised flow systems and livestock equipment to local and international markets. They are seeking a professional and highly organised Office Administrator to support the smooth and efficient operation of Head Office by providing comprehensive administrative, clerical, and reception support to management, staff, visitors, and customers.

Job Purpose

To ensure the effective day-to-day administration of the office by providing professional reception services, administrative support to management, and coordination of office, facilities, and operational requirements.

REQUIREMENTS

Minimum education (essential)

• National Senior Certificate
• Diploma or Degree in Business Administration or a related field (advantageous)

Minimum applicable experience (years)

• 2-4 years’ relevant administrative or office support experience

Required nature of experience

• Front-office reception and customer-facing experience
• General office administration and clerical support
• Processing purchase orders, invoices, and reconciliations
• Coordinating travel arrangements, vehicle hire, and courier services
• Managing suppliers, stationery, office supplies, and service providers
• Supporting office events, meetings, and internal functions

Skills and Knowledge (essential)

• Excellent written and verbal communication skills
• Strong administrative, organisational, and time management skills
• Proficient in Microsoft Office and Windows-based systems
• Strong problem-solving and resourcefulness
• Ability to manage multiple tasks simultaneously

Other

• Proficient in Afrikaans and English
• Own transport and valid driver’s license

KEY PERFORMANCE AREAS

Reception & Customer Interaction

• Welcome and assist all visitors, customers, and office guests professionally.
• Manage reception duties, including switchboard operations and coordinating appointments and meetings.
• Handle walk-in queries, providing accurate information and directing to relevant departments.

Office Administration & Operational Support

• Perform general administrative duties, including processing purchase orders, invoices, and reconciliations.
• Coordinate office supplies, stationery, equipment procurement, and storeroom management.
• Manage supplier and vendor relationships to support smooth office operations.
• Support fleet management, vehicle hire, courier services, and facilities-related tasks.
• Assist with technical issues, office upkeep, and internal process improvements.

Coordination & Logistics

• Arrange staff travel, accommodation, and vehicle bookings.
• Assist with office events, meetings, and internal functions, including catering and setup.
• Support marketing and training logistics when required.

Compliance, Ethics & Team Support

• Maintain confidentiality and uphold high ethical standards at all times.
• Assist HR and other departments with ad hoc administrative tasks.
• Work collaboratively to support overall office efficiency and staff needs.

Remuneration Offered

Market related