Business Operations Specialist

Bebeebusinessoperations; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic business operations firm in Durban is seeking a Business Operations Specialist. The candidate will oversee daily operations, manage stock levels, and coordinate with internal teams and suppliers. Responsibilities include processing purchase orders, generating reports, and providing HR support. Ideal candidates are detail-oriented, organized, with proven experience in stock control and intermediate Excel skills. Experience in a fast-paced environment is a plus.

Qualifications

• Proven experience in stock control and management.
• Excellent communication skills to manage internal and external interactions.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Oversee stock levels and record movements.
• Process purchase orders and receipts.
• Maintain product master data in the system.
• Coordinate with suppliers on deliveries and stock issues.
• Generate and interpret Excel reports for decision-making.

Skills

Detail-oriented

Organizational skills

Excellent communication skills

Intermediate Excel skills

Job description

Business Operations Specialist

The role of the Business Operations Specialist is to oversee and manage the day-to-day activities of the organization, ensuring a smooth workflow across all departments and to coordinate with internal teams and external suppliers to achieve business objectives.

Key Responsibilities

• Stock Management – Manage and monitor stock levels, track and record stock movements, investigate discrepancies, and maintain clear audit trails.
• Purchase Orders – Process and manage purchase orders and purchase order receipts.
• Product Master Data – Maintain and update product master data in the system.
• Supply Chain Coordination – Coordinate with suppliers regarding deliveries, stock issues, and lead times.
• Reporting – Generate and interpret Excel reports from system data to optimise stock levels and support decision-making.
• Administrative Duties – Office Management – Oversee daily administrative operations to ensure a smooth workflow across the organisation.
• Scheduling – Manage calendars and schedules for managers and team members, including arranging appointments and travel.
• Email and Phone Management – Monitor and respond to emails and phone calls, redirecting queries appropriately and ensuring timely follow-up.
• Meeting Coordination – Prepare meeting agendas, take minutes, and distribute documentation, track action items and follow-ups.
• Compliance – Ensure compliance with organisational policies, procedures, and administrative standards.
• Support Functions – HR Support – Collaborate with HR on recruitment processes, onboarding new hires, and maintaining employee records.
• Financial Support – Assist in the preparation of financial reports, invoices, and expense reimbursements.
• Wage Processing – Process weekly wages accurately and on time.

This role requires a highly detail-oriented and organised individual with excellent communication skills, able to work independently and manage multiple priorities in a busy environment.

The ideal candidate will have proven experience in stock control, stock management, and inventory control, as well as intermediate Excel skills.

Experience working in a fast-paced industrial environment is advantageous.