Registry Clerk: Document Management

Western Cape Government; Saldanha; On-site; ZAR 228 000 - 269 000; Full time

Job summary

A governmental organization in Western Cape seeks a competent individual to provide registry services. Candidates must hold a Grade 12 qualification and a valid driving license (Code B or higher). Key responsibilities include managing registry counter services, handling correspondence, and maintaining filing systems. The position offers a salary ranging from R 228,321 to R 268,950 per annum with additional service benefits. Ideal candidates should have strong organizational and communication skills.

Benefits

Medical assistance

Housing assistance

Pension-fund contributions

Qualifications

• A valid driving licence (Code B or higher).
• Understanding of registry duties and practices.
• Ability to capture data and operate computers.

Responsibilities

• Provide registry counter services.
• Handle incoming and outgoing correspondence.
• Render filing and record management service.
• Process documents for archiving and disposal.

Skills

Computer skills

Planning and organising

Good verbal and written communication

Numeracy

Literacy

Education

Grade 12 or equivalent qualification

Job description

Job Purpose

The Western Cape Mobility Department, Western Cape Government (WCG) has an opportunity for a suitably qualified and competent individual to provide registry services. The successful incumbent must be able to work under pressure, willingness to work irregular hours and meet tight deadlines.

Minimum Requirements

• Grade 12 (Senior Certificate or equivalent qualification);
• A valid (Code B or higher) driving licence.
• NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

Recommendation

None.

Key Performance Areas

• Provide registry counter services;
• Handle incoming and outgoing correspondence;
• Render an effective filing and record management service both manually and electronically;
• Operate office machines in relation to the registry function;
• Process documents for archiving and/or disposal and rendering a scanning service at the Walk-in-Centre;
• It will be advantageous to have experience in a registry support working environment.

Competencies

• A good understanding of the following: Registry duties, practices as well as the ability to capture data and operate computer;
• Legislative framework governing the Public Service;
• Storage and retrieval procedures in terms of the working environment;
• Work in registry.

• Skills needed: Computer; Planning and organising; Good verbal and written Communication; Numeracy; Literacy.

Remuneration

R 228 321- R 268 950 per annum (Salary Level 5)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

• Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting.
• These candidates will be required to complete a practical assessment and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests.
• The selection process will be guided by the EE targets of the employing department.
• By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.
• Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214.
• For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Attachments (if applicable)