Personal Assistant

Parvana; Cape Town; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading technology recruitment firm in Cape Town is seeking a tech-savvy Administrative Coordinator to support high-level administration and talent discovery efforts. The successful candidate will be responsible for managing schedules, crafting professional documents, and acting as a key point of contact for internal and external partners. The role requires at least 3-5 years of experience in an administrative capacity, a strong academic background, and a deep understanding of human relationships in a high-performance environment. A collaborative spirit and high emotional intelligence are essential.

Qualifications

• Strong academic background with excellent marks in English.
• 3 - 5 years of experience in administrative or supportive role.
• Comfortable with technology and eager to learn.

Responsibilities

• Craft and edit high-level professional documents and emails.
• Assist in navigating search platforms for talent identification.
• Manage schedules and triage priorities.

Skills

High emotional intelligence

Mastery of English language

Tech-savvy

Organizational skills

Education

Tertiary studies in English or Psychology

Tools

Digital tools for talent discovery

AI-driven tools

Job description

Location: Cape Town, Southern Suburbs

Who We Are: Our team doesn’t just fill seats; we build the teams that power the technology sector. With over 20 years of experience, we have established ourselves as a stable, highly respected fixture in the landscape. We pride ourselves on a "quality over quantity" approach, backed by deep industry knowledge and an unwavering commitment to our clients, employees, and all stakeholders.

We operate as a true collective. Here, you aren’t an island - you are part of a supportive team where everyone pitches in to help each other cross the finish line. Our culture is built on mutual respect and maturity; we strongly discourage unnecessary overtime because we value your life outside of work. However, we are a high-performance environment that recognises and rewards grit. If you are someone who pushes hard during the day and goes the extra mile to deliver excellence, you will find yourself highly valued here.

The Role:

We are looking for a tech-savvy, hands-on, and highly organized individual to act as the "glue" for our team. This isn't a traditional, stagnant secretarial role - it is a fast-paced position where you will handle high-level administration, coordinate talent discovery efforts, and manage critical communications.

Because we operate in a high-tech sector, you must be comfortable with modern tools and possess a high degree of emotional intelligence. You will be an integral part of a lean, fast-moving group where "that’s not my job" isn't in our vocabulary.

What You’ll Be Doing:

• Crafting and editing high-level professional documents and emails. Your mastery of the English language will be used daily to engage with stakeholders.
• Assisting the team in navigating search platforms and digital tools to identify and organize talent pipelines.
• Managing schedules, triaging priorities, and ensuring nothing falls through the cracks in a fast-moving environment.
• Acting as a professional and empathetic first point of contact for internal and external partners.
• Staying flexible and jumping in to help the team with any task required to get the "win."

What You Need:

• A strong academic background is essential. Preference will be given to candidates who achieved excellent marks in English (Matric) and/or those who have pursued tertiary studies in English or Psychology. We value the ability to understand human behaviour and communicate with nuance.
• At least 3 - 5 years of experience in an administrative or supportive role, ideally within a smaller company where you had to wear multiple hats.
• You are very comfortable with technology and eager to learn new platforms and AI-driven tools.
• You care about people and find enjoyment in supporting and helping others. You understand how businesses work through the lens of human relationships.
• A natural drive to see things through to completion and a willingness to do whatever it takes to get the job done.

Who You Are:

• You possess the maturity and humility to work in a high-performance team.
• You notice the small things - grammar, tone, and data accuracy - that others miss.
• You thrive in collaborative environments and enjoy being part of a winning collective.

The Logistics:

• Hours: 08:00 - 17:00, Monday to Friday. Our hours match our clients' needs; therefore, these hours are fixed.
• Location: Cape Town, Southern Suburbs. As we are not on a main transport route, your own transport is ideal.
• Presence: This position requires in-person attendance to ensure team dynamic and effectiveness.