Personal Assistant

Aon; Johannesburg; Hybrid; ZAR 50 000 - 200 000; Full time

Job summary

A leading financial services firm in Johannesburg is looking for a Personal Assistant to support the Executive Head: Employee Benefits. The role involves providing executive admin support, managing correspondence, and scheduling meetings. Candidates should have 5-10 years of experience in a similar role, along with a relevant secretarial qualification and strong skills in MS Office applications. The position offers a hybrid work environment and values an inclusive culture.

Benefits

Comprehensive benefits package

Global Wellbeing Days

Inclusive work environment

Qualifications

• 5-10 years of experience as a Personal Assistant.
• Possesses advanced computer skills.
• Good understanding of financial services industry.

Responsibilities

• Provide executive admin support to the Executive Head.
• Manage diary, travel arrangements, and correspondence.
• Liaise with clients and manage meetings.

Skills

Advanced analytical skills

Technical problem-solving skills

Effective communication

Interpersonal skills

Organizational skills

Basic administration skills

Typing speed

Education

Grade 12 (matric)

Relevant secretarial qualification

Tools

MS Word

Excel

PowerPoint

Job description

Personal Assistant

Do you have extensive experience as a Personal Assistant? Have you worked in the Financial Services industry? Read on!

Aon South Africa is recruiting a Personal Assistant to our Executive Head: Employee Benefits, based on a hybrid basis from our Head Office in Sandton.

The role of the Personal Assistant is to provide executive admin / secretarial support to the Executive Head.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

• Liaising with Consultants, Carriers, medical schemes & Clients
• Client meetings / members roadshows - manage and oversee
• Projects – assist with control and monitoring of RFPs, Amalgamations, Harmonizations
• Greater Insite management of escalations and follow up
• Timekeeping on AonAccess for client profitability and Client HR dashboard reporting
• AonConnect
• Minutes of Manco and carrier meetings
• Assisting with Exco and Board reports
• Manage all incoming and outgoing correspondence on behalf of the Executive (where applicable).
• Screen Executive’s emails and respond where appropriate.
• First level client queries resolution by referring to appropriate teams.
• Take minutes of meetings and distribute to attendees.
• Responsible for diary management and preparation of daily and weekly schedules.
• Responsible for local and international travel arrangements, visas and travel itinerary.
• Assist with general administration and help to devise and institute reporting structures and administrative systems through liaison with Senior Management.
• Order and manage stationery for the department.
• Maintain and keep Exco staff files up to date.
• Conduct online research on behalf of the Executive/ Senior Managers/ Business Unit.
• Liaise with other members of staff and management where necessary and ensure the required reports/ documentation are ready.
• Compile client presentations.
• Arrange functions, meetings, luncheons, annual seminars, annual conference, client meetings etc. on behalf of the Executive.

How this opportunity is different

What makes Aon different are the people and the culture. Aon colleagues support each other, across geographies and solution lines. Aon has the tools plus depth and breadth of experience to drive great outcomes for our clients, while providing the optimal environment for the career and personal growth of our colleagues.

Skills and experience that will lead to success

Qualifications

• Be in possession of Grade 12 (matric).
• Be in possession of a relevant secretarial qualification.

Knowledge

• Have a good understanding/ knowledge of the financial services industry.
• Possesses advanced analytical, technical and problem-solving skills and abilities.
• Have advanced computer skills in MS Word, Excel, and PowerPoint.

Skills and Attributes

• Have above average typing speed with a high degree of accuracy.
• Be able to communicate effectively.
• Have basic administration skills.
• Have good interpersonal and organisational skills.
• Have the ability to work with and in teams.

Experience

• Have a minimum of 5 - 10 years’ experience as a Personal Assistant

How we support our colleagues

In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.

We are committed to providing equal employment opportunities and fostering an inclusive workplace. If you require accommodations during the application or interview process, please let us know. You can request accommodations by emailing us at [e-mail] or your recruiter. We will work with you to meet your needs and ensure a fair and equitable experience.