Payroll Administrator

Cre8work!; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A payroll management company in Johannesburg is seeking a meticulous Payroll Administrator to manage payroll processes for multiple companies. This full-time, on-site role requires at least 2 years of payroll experience, proficiency in Microsoft Office, and knowledge of South African statutory requirements. Responsibilities include gathering payroll data, ensuring accurate invoicing, and quality checking payrolls. The ideal candidate is a strong communicator and a team player, committed to confidentiality and ethical practices.

Qualifications

• At least 2 years of experience in payroll.
• Experience in logistics, security, or manufacturing sectors.
• Clear criminal record.
• Knowledge of South African statutory requirements, including MIBCO, NBCRFI, MEIBC, PSIRA, UIF, and tax laws.

Responsibilities

• Manage payroll processes for a group of 5 companies.
• Gather and process data for payrolls including timesheets and leave forms.
• Ensure accurate invoicing and submission of returns.
• Meet payroll deadlines and resolve pay queries.
• Provide general administrative support.

Skills

Excellent communication skills

Proficient in Microsoft Office

Accurate and meticulous

Highly attentive

Team player

Strong organizational skills

Commitment to confidentiality

Education

Matric certificate

Tertiary education advantageous

Tools

Accsys PeopleWare

Job description

Payroll Administrator Position Overview

We require a Payroll Administrator to manage payroll processes for our group of 5 companies. This full-time role is based on-site in Edenvale, Johannesburg. The position demands precision in handling employee data and compliance in logistics, security, and manufacturing sectors.

Key Responsibilities

• Gather, assist, and process data for allocated payrolls, including timesheets, leave forms, new appointments, transfers, terminations, and overtime.
• Administer the leave module accurately.
• Ensure clients are invoiced accurately prior to finance invoicing.
• Submit MIBCO, NBCRFI, MEIBC, and PSIRA returns for allocated clients and payrolls.
• Meet payroll deadlines as per standard operating procedures.
• Quality check payrolls as per standard operating procedures.
• Resolve pay queries efficiently.
• Verify captured contracts as per standard operating procedures.
• Prepare various payroll reports and analyses as required by clients and management.
• Process termination documents for former employees, including provident fund withdrawal or transfer forms, UI-19s, salary schedules, and certificates of service.
• Draft confirmation of employment letters for current employees.
• Ensure all employee documents are filed accordingly.
• Process payrolls in line with relevant bargaining councils and sectoral determinations as instructed by the payroll manager.
• Submit UIF declarations.
• Assist with mid-year and year-end submissions.
• Print IRP5s.
• Provide general administrative support.

Required Qualifications and Experience

• Matric certificate.
• At least 2 years of experience in payroll.
• Experience in logistics, security, or manufacturing sectors.
• Accsys PeopleWare experience advantageous.
• Tertiary education advantageous.
• Clear criminal record.
• Knowledge of South African statutory requirements, including MIBCO, NBCRFI, MEIBC, PSIRA, UIF, and tax laws.

Essential Skills and Attributes

• Excellent communication skills.
• Proficient in Microsoft Office.
• Accurate and meticulous.
• Highly attentive.
• Team player.
• Strong organizational skills for managing deadlines and data.
• Commitment to confidentiality and ethical practices.