Virtual Management Assistant Jobs

Case Management Assistant

As a Case Management Assistant, you will play a vital role in supporting discharge planning alongside Case Managers and Social Workers. Your primary responsibilities include assessing post‑hospital needs, coordinating referrals and authorizations, and facilitating transfers to post‑acute facilities. You will be responsible for ensuring effective communication of patient preferences and discharge timelines, as well as providing benefit coverage information.

• Support discharge planning with Case Managers and Social Workers.
• Assess post‑hospital needs and help determine appropriate discharge requirements.
• Coordinate referrals, authorizations, and transportation services.
• Communicate patient preferences, provider options, and discharge timelines.
• Provide benefit coverage information and collaborate with payers as needed.
• Monitor progress toward discharge goals and escalate barriers appropriately.
• Facilitate transfers to post‑acute facilities, including preparing documents and obtaining signatures.
• Support utilization review transmission and manage high‑volume faxes, voicemails, and data entry.
• Participate in daily rounds, huddles, and team discussions to support timely discharge planning.
• Maintain accurate documentation in Epic EHR, including care coordination notes and referral updates.
• Close discharge cases in Allscripts and ensure all required information is captured.
• Perform clerical tasks such as scanning, faxing, copying, and completing departmental reporting.
• Communicate professionally with patients, families, providers, and external partners.
• Resolve issues using effective communication while maintaining confidentiality and HIPAA compliance.
• Work efficiently in a fast‑paced environment with shifting priorities and minimal supervision.
• Demonstrate strong organization, time management, and attention to detail.

• Proficiency with EPIC and EMR systems.
• Experience with data entry.
• Knowledge of health plans and payers.
• Strong communication and teamwork skills.
• Conflict management and resolution capabilities.
• Adaptability to change.
• Ability to type 55 or more WPM.
• Familiarity with Microsoft Office and healthcare systems.

• EPIC experience is required.
• Must have health insurance knowledge.
• Must have 1 year of recent healthcare experience within inpatient or outpatient settings.
• High school diploma or equivalent.
• Experience with patient access, registration, and scheduling.
• Understanding of medical terminology and insurance verification.
• Experience with Allscripts, prior authorizations, and referrals is preferred.

This position is fully remote and offers the opportunity to work with a large hospital system from home. You must be able to work rotating weekends and maintain a schedule of 7am‑3:30pm or 7:30am‑4pm PST, regardless of your location. This role has the potential to become a long‑term contract.

This is a Contract position based out of McKinney, TX.

The pay range for this position is $18.00 - $18.00 per hour.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&DD for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type: This is a fully remote position. Application Deadline: This position is anticipated to close on Feb 14, 2026.

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.