Administrative and Financial Ops Assistant

Proactive Ingredient, LLC; United States; Remote; USD 25,000 - 39,000; Part time

Job summary

Proactive Ingredient LLC in the United States is seeking a Part-Time Administrative & Financial Operations Assistant to provide essential admin support and help manage day-to-day financial tasks. This role suits someone organized, proactive, and comfortable balancing administrative duties with financial responsibilities.

You will handle calendars, meetings, reports, invoices, payments, and vendor coordination, while maintaining confidentiality and independence.

Qualifications

• Proficiency in Microsoft Excel or Google Sheets with strong analytical skills.
• Familiarity with QuickBooks or similar financial management tools is a plus.
• Strong organizational skills with the ability to multitask.
• Excellent verbal and written communication abilities.
• Experience managing confidential information responsibly.
• Ability to work independently with minimal supervision.

Responsibilities

• Administrative tasks: Manage calendars, schedule meetings, and coordinate events.
• Document management: Prepare, edit, and organize reports and presentations.
• Communication: Handle email communications and inquiries professionally.
• Records management: Maintain office files and databases accurately.
• Financial processing: Manage invoices, payments, and expense reports.
• Financial reporting: Assist with budget tracking and prepare financial summaries.
• Vendor management: Collaborate with vendors, clients, and financial institutions as needed.

Skills

Microsoft Excel

Google Sheets

QuickBooks

Organizational skills

Communication (verbal & written)

Independent work

Tools

QuickBooks

Job description

Overview:
We are looking for a Part-Time Administrative & Financial Operations Assistant to provide essential administrative support and manage day-to-day financial tasks. This role is ideal for someone organized, proactive, and comfortable balancing administrative duties with financial responsibilities.

Key Responsibilities:

• Administrative tasks: Manage calendars, schedule meetings, and coordinate events.
• Document management: Prepare, edit, and organize reports and presentations.
• Communication: Handle email communications and inquiries professionally.
• Records management: Maintain office files and databases accurately.
• Financial processing: Manage invoices, payments, and expense reports.
• Financial reporting: Assist with budget tracking and prepare financial summaries.
• Vendor management: Collaborate with vendors, clients, and financial institutions as needed.

Qualifications:

• Proficiency in Microsoft Excel or Google Sheets with strong analytical skills.
• Familiarity with QuickBooks or similar financial management tools is a plus.
• Strong organizational skills with the ability to multitask.
• Excellent verbal and written communication abilities.
• Experience managing confidential information responsibly.
• Ability to work independently with minimal supervision.