Executive Assistant

Zohorecruit; United States; Remote; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health and Wellness: Comprehensive HMO

Life Insurance Benefit

Virtual Credit Card

Paid Leaves

Government Benefits Support

Job summary

Outsource Access is seeking a highly organized executive support professional to assist the leadership team. The role will manage calendars, communications, and project tasks while supporting marketing, CRM, content creation, and basic accounting.

You will collaborate with the CEO on priority projects, conduct targeted research, and prepare briefs to drive strategic outcomes. This remote position demands proactive problem-solving, excellent English communication, and strong organization.

Qualifications

• 2+ years in executive assistance, PM, or operations supporting leadership.
• Strong research, planning, and project delivery skills.
• Experience managing calendars, email, and documents remotely.
• Familiarity with ClickUp, Slack, Zoom, Notion, Google Suite, and CRMs.
• Excellent organization, time management, and communication in English.
• Proactive problem-solving and self-motivation.

Responsibilities

• Support CEO with calendar, communications, and priorities.
• Collaborate on company projects by researching, briefing, and executing tasks.
• Research topics, summarize findings, and deliver actionable insights.
• Anticipate needs, organize priorities, and meet deadlines.
• Identify workflow efficiencies to optimize CEO's daily activities.
• Handle personal matters for CEO, plan weekend events and logistics.
• Coordinate with team members and CEO's spouse as needed.
• Utilize tools (ChatGPT, ClickUp, Slack, Zoom, Notion, Google Suite, Go High Level) to manage tasks.
• Ensure high-quality project delivery.

Skills

Executive support

Project management

Research skills

Calendar management

Remote work

English proficiency

Time management

Communication

Tools

ClickUp

Slack

Zoom

Notion

Google Workspace

Go High Level

Job description

We are looking for a highly organized and resourceful individual to provide comprehensive administrative support to our leadership team. The role involves managing calendars, scheduling meetings, handling correspondence, preparing reports, and assisting with a variety of tasks such as marketing, CRM management, content creation, and basic accounting. The ideal candidate will be proactive, detail-oriented, and capable of handling diverse administrative and operational duties.

Key Responsibilities

• CEO Support: Manage the CEO’s calendar, communications, and priorities, ensuring time is optimized for strategic focus.
• Project Assistance: Collaborate with the CEO on company-led projects by carrying out research, preparing briefs, and executing tasks as directed.
• Research & Preparation: Conduct detailed research on specified topics, summarize findings, and deliver actionable insights or well-prepared briefs.
• Task Management: Anticipate needs, organize priorities, and ensure deadlines are met with precision.
• Process Optimization: Identify opportunities to create efficiencies, streamline workflows, and optimize the CEO’s daily activities.
• Personal Assistance: Handle personal matters for the CEO, such as researching and planning weekend events, coordinating logistics, or managing household-related tasks.
• Team Collaboration: Interface with other team members and, on occasion, the CEO’s spouse to ensure smooth coordination on overlapping tasks.
• Software Tools: Use tools such as ChatGPT, ClickUp, Slack, Zoom, Notion, Google Suite (Calendar, Gmail, Drive, Docs, Sheets, Slides), and Go High Level to manage tasks effectively.
• Execution Excellence: Follow through on assignments with high attention to detail and quality, ensuring that projects are delivered to a high standard.

Requirements

• At least 2 years experience as an executive assistant, project manager, or in operations, demonstrating an ability to support leadership effectively.
• Strong background in research, planning, and managing projects from direction to completion.
• Experience in managing calendars, email, and documents remotely.
• Familiarity with tools like ClickUp, Slack, Zoom, Notion, Google Suite, and CRM platforms.
• Exceptional organization and time management.
• Strong written and verbal communication in English.
• Ability to handle multiple priorities and tasks with precision and efficiency.
• Proactive problem-solving and decision-making. Self-motivated, tech-savvy, and able to anticipate needs

Employee Benefits

• Health and Wellness: Comprehensive HMO coverage for you and your dependents.
• Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.
• Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.
• Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time.
• Government Benefits: Full support for required government benefits.

Supplemental Pay Types

• 13th Month Salary: A festive bonus to celebrate the year’s hard work.
• Overtime Pay: Compensation for your extra effort and time.
• Night Differential: Additional pay for working late hours or shifts.
• Incentives: Performance-based incentives to reward your contributions and achievements