Remote Administrative Assistant

Team Car Care / Jiffylube; Cedar Park (TX); Remote; USD 30,000 - 45,000; Full time

Job summary

A leading automotive service company is seeking a Remote Administrative Assistant to manage a variety of administrative tasks including answering phone calls, organizing appointments, and maintaining office policies. The ideal candidate should have proven experience in an administrative role, excellent communication skills, and be proficient in MS Office applications. This position requires attention to detail and strong organizational skills to ensure smooth office operations.

Qualifications

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excellent written and verbal communication skills.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Assist in the preparation of regularly scheduled reports.
• Order office supplies and research new deals and suppliers.

Skills

Experience as an Administrative Assistant

Knowledge of office management systems

Proficiency in MS Office

Excellent time management skills

Strong organizational skills

Attention to detail

Excellent written and verbal communication skills

Education

High School degree

Additional qualification as an Administrative assistant or Secretary

Tools

MS Excel

MS PowerPoint

Job description

About the job Remote Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus