Administrator (Remote)

Secretariat Strategie LLC; San Francisco (CA); Remote; USD 60,000 - 75,000; Full time

Job summary

A consulting firm is seeking a skilled Administration Manager to provide proactive support to members. Responsibilities include handling communication, managing schedules, and preparing reports. The ideal candidate has 5 years of experience in a similar role, an associate or bachelor's degree, and excellent organizational and communication skills. If you're tech-savvy and detail-oriented, this is an exciting opportunity to contribute to our team.

Qualifications

• 5 years of experience as an Administration Manager or in a similar position preferred.
• Strong organizational skills with an eye for detail.
• Excellent verbal and written communication skills.

Responsibilities

• Be the point of contact for all communication.
• Manage the member’s schedule and arrange appointments.
• Produce reports based on historical references or research.

Skills

Organizational skills

Communication skills

Tech-savvy

Education

Associate degree or Bachelor degree

Job description

Job Role:

Our company’s on the lookout for a skilled Administration Manager who will be able to provide support to our members in a proactive and timely manner. An Administration Manager's duties will involve duties like managing the member's schedule, handling their correspondence, preparing analyses and ensuring implementation of objectives in a timely manner.

Responsibilities:

• Assist a member by being the point of contact for all communication i.e the phone, email, fax etc.
• Manage the member’s schedule by arranging appointments, travel itineraries etc.
• Produce reports for the member, based on historical references or research, as requested
• Keep information confidential and secure through use of backups and appropriate security software
• Manage daily tasks and fulfill weekly deadlines
• Maintain and improve member's databases and files
• Represent the company and the members with excellence
• Assist other members when approved or assigned by the company

Job Duties:

• To-do list assistance
• Schedule management
• Booking accommodation & travel
• Data entry
• Transcribing audio or video
• Translating documents (Spanish/English and Vice Versa)
• Invoicing assistance
• Finding & booking restaurants
• Checking & responding to emails elli i>Completing forms and documents
• Designing PDF Fillable Forms
• Proof reading policies and books
• Proof editing documents
• Notary services (If Applicable)
• Completing research
• Finding a product or service
• Investigating a specific topic
• Finding facts and proven studies

Requirements:

• 5 years of experience working as an Administration Manager or in a similar position preferred
• Associate degree or Bachelor degree required
• Strong organizational skills with an eye for detail
• Tech-savvy and acquainted with office management procedures
• Excellent verbal and written communication skills
• Owns a personal computer for professional use