Administrative Assistant

Jobs for Humanity; Austin (TX); Remote; USD 36,000 - 52,000; Full time

Job summary

Jobs for Humanity is seeking an organized Administrative Assistant to support day-to-day operations across multiple departments. You will coordinate meetings, manage schedules, organize documents, and assist with onboarding and events.

This remote role suits someone early in their administrative career who thrives on detail, can handle confidential information, and is proficient with Microsoft Office and Google Workspace.

Qualifications

• 1–3 years of administrative/office support experience.
• Strong written and verbal communication.
• Proficiency with MS Office and Google Workspace.
• Ability to manage multiple tasks with attention to detail.

Responsibilities

• Coordinate meetings, appointments, and team calendars.
• Schedule internal and external calls and distribute meeting invitations.
• Prepare meeting agendas, notes, and follow-up actions.
• Assist with planning team meetings, training sessions, and company events.
• Process expenses and assist with administrative reporting.
• Support onboarding and administrative activities for new employees.
• Assist with special projects and administrative tasks as assigned.

Skills

Organizational skills

Communication skills

Multitasking

Confidential information handling

Tools

Microsoft Office

Google Workspace

Job description

We're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment.

As an Administrative Assistant, you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects.

About The Role

• Coordinate meetings, appointments, and team calendars.
• Schedule internal and external calls and distribute meeting invitations.
• Prepare meeting agendas, notes, and follow-up action items when needed.
• Assist with planning team meetings, training sessions, and company events.
• Process expenses and assist with administrative reporting.
• Support onboarding and administrative activities for new employees.
• Assist with special projects and administrative tasks as assigned.

About You

• 1–3 years of experience in an administrative, office support, coordinator, or customer service role.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Comfortable learning new systems and tools.
• Ability to handle confidential information appropriately.
• Familiarity with expense management systems.
• Knowledge of Google Workspace.

This is a remote position open to candidates residing in the United States.

Additional Information

All your information will be kept confidential according to EEO guidelines.

By clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy apply