Office Assistant ( REMOTE WORK )

TalentLyft; Garland (TX); Hybrid; USD 28,000 - 42,000; Full time

Job summary

TalentLyft is seeking a reliable Office Assistant to support daily administrative operations in Garland, TX. This role requires a detail-oriented, discreet professional who can handle a variety of office tasks and contribute practical improvements to workflows.

You will organize the office, schedule meetings, maintain records, and coordinate with departments to ensure policy compliance. The position also includes reception duties when needed and requires strong MS Office skills, excellent

Qualifications

• Proven experience as a back office or office assistant.
• Knowledge of back-office computer systems.
• Familiarity with office equipment.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to work with discretion and maintain confidentiality.

Responsibilities

• Organizing office and assisting associates to optimize efficiency.
• Sorting and distributing communications in a timely manner.
• Creating and updating records, ensuring accuracy and validity of information.
• Scheduling and planning meetings and appointments.
• Monitoring supply levels and handling shortages.
• Resolving office-related malfunctions and responding to requests or issues.
• Coordinating with other departments to ensure policy compliance.
• Maintaining trusting relationships with suppliers, customers and colleagues.
• Performing receptionist duties when needed.

Skills

Office administration

Time management

Communication

Attention to detail

Discretion

Tools

MS Office

Back-office systems

Job description

We need a reliable Office Assistant to help with running the organization and daily administrative operations.

The ideal candidate will be a hard-working professional able to handle various office support tasks. This person will be comfortable working with a high level of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results.

Office Assistant responsibilities may include the following:

• Organizing office and assisting associate to optimize efficiency.
• Sorting and distributing communications in a timely manner.
• Creating and updating records, ensuring accuracy and validity of information.
• Scheduling and planning meetings and appointments.
• Monitoring supply levels and handling shortages.
• Resolving office-related malfunctions and responding to requests or issues.
• Coordinating with other departments to ensure compliance with established policies.
• Maintaining trusting relationships with suppliers, customers and colleagues.
• Performing receptionist duties when needed.

You will need to have the following:

• Proven experience as a back office assistant, office assistant, virtual assistant, or in another relevant role.
• Knowledge of "back-office" computer systems.
• Working knowledge of office equipment.
• Thorough understanding of office management procedures.
• Excellent organizational and time management skills.
• Analytical abilities and aptitude in problem solving.
• Excellent written and verbal communication skills.
• Proficiency in MS Office.