Administrative & Finance Specialist

VCU Health; Richmond (VA); On-site; USD 24,000 - 36,000; Full time

Job summary

VCU Health is seeking an Administrative Assistant to provide confidential secretarial and administrative support, including data entry, scheduling meetings, and generating minutes, while handling sensitive information daily.

This role also handles invoicing, purchase orders, vendor invoices, and maintains financial records. It requires strong communication, accountability, and the ability to manage multiple priorities in a fast-paced department.

Qualifications

• Minimum of two (2) years of secretarial/administrative work experience in an office setting.
• Experience with Microsoft Office applications and e-mail/calendaring.
• Post High School coursework in Business, Accounting or closely related field preferred.

Responsibilities

• Provide confidential secretarial/administrative support including data entry, mailings and scheduling meetings.
• Prepare and generate meeting minutes and distribute as needed.
• Process invoices, purchase orders and vendor invoices; enter POs into system and track them.
• Maintain financial records for accounts payable and vendor contracts; assist in fiscal bookkeeping duties.

Skills

Secretarial/administrative

Microsoft Office

Calendaring/Email

Communication

Problem solving

Multitasking

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

VCU Health is seeking an Administrative Assistant to provide confidential secretarial and administrative support, including data entry, scheduling meetings, and generating minutes, while handling sensitive information daily.

This role also handles invoicing, purchase orders, vendor invoices, and maintains financial records. It requires strong communication, accountability, and the ability to manage multiple priorities in a fast-paced department.