Medical Office Admin & Scheduling Specialist

VCU Health System Authority; Richmond (VA); On-site; USD 32,000 - 49,000; Full time

Job summary

VCU Health System Authority in Richmond, VA is seeking an Administrative Staff Specialist to perform secretarial and administrative duties within the department. You will assist with budgeting, expenditures, accounts receivable, vendor discrepancies, and personnel files, while supporting scheduling, patient registration, and insurance verifications.

The role requires organization, attention to policy, and ability to manage multiple priorities in a fast-paced healthcare setting.

Qualifications

• Minimum of four (4) years of secretarial/administrative experience in an office setting.
• Proficiency with Microsoft Office applications and e-mail/calendaring.
• High School Diploma or equivalent required.
• Associate degree in Business, Accounting or related field preferred.

Responsibilities

• Coordinate recruitment activities and scheduling of interviews with applicants.
• Perform daily activities with minimal supervision.
• Work in a fast-paced environment; proactively resolve problems with minimal supervision.
• Provide new faculty member orientation.
• Manage multiple physician calendars and appointments.
• Coordinate business travel arrangements for new recruits and current departmental faculty.
• Order supplies/equipment.
• Arrange for repair and maintenance of office equipment.

Skills

Education

High School Diploma or equivalent

Associate Degree in Business, Accounting or related field

Tools

Microsoft Office

Email/Calendaring

Job description

VCU Health System Authority in Richmond, VA is seeking an Administrative Staff Specialist to perform secretarial and administrative duties within the department. You will assist with budgeting, expenditures, accounts receivable, vendor discrepancies, and personnel files, while supporting scheduling, patient registration, and insurance verifications.

The role requires organization, attention to policy, and ability to manage multiple priorities in a fast-paced healthcare setting.