Healthcare Admin & Scheduling Specialist

VCU Health System Authority; Richmond (VA); On-site; USD 32,000 - 49,000; Full time

Job summary

VCU Health System Authority is seeking an Administrative Staff Specialist to handle secretarial and administrative duties for the department, including scheduling, patient registration, and insurance verifications. The role supports budgeting, vendor coordination, and HR policy adherence.

The position requires strong Microsoft Office skills, the ability to work in a fast-paced environment, and coordination of multiple calendars and interviews.

Qualifications

• Minimum of four years of secretarial/administrative work experience in an office setting.
• Experience with Microsoft Office applications and e-mail/calendaring.

Responsibilities

• Coordinate administrative services and arrange recruitment activities and interview scheduling.
• Manage physician calendars and appointments; assist with travel arrangements for new recruits and current faculty.
• Order supplies/equipment and arrange repair/maintenance of office equipment.
• Respond to phone inquiries, register patients, and resolve routine issues.
• Ensure compliance with hospital and HR policies in daily operations.

Skills

Secretarial/administrative experience

Microsoft Office & email calendaring

Education

High School Diploma or equivalent

Associate Degree in Business/Accounting or related field

Tools

Microsoft Office Suite

Email/calendar systems

Job description

VCU Health System Authority is seeking an Administrative Staff Specialist to handle secretarial and administrative duties for the department, including scheduling, patient registration, and insurance verifications. The role supports budgeting, vendor coordination, and HR policy adherence.

The position requires strong Microsoft Office skills, the ability to work in a fast-paced environment, and coordination of multiple calendars and interviews.