Procurement & Finance Administrative Assistant

Virginia Commonwealth University Health Systems; Richmond (VA); On-site; USD 36,000 - 55,000; Full time

Job summary

Virginia Commonwealth University Health Systems is seeking an Administrative Assistant to provide confidential secretarial and administrative support, including data entry, scheduling, and minutes.

The role handles invoicing and payment issues related to purchase orders and vendor invoices, enters POs, tracks transactions, and maintains fiscal records in support of procurement and accounts payable. Strong communication and discretion are essential.

Qualifications

• Minimum of two years of secretarial/administrative work experience.
• Experience using Microsoft Office and e-mail/calendaring.
• High School Diploma or equivalent.
• Post high school coursework in Business, Accounting or related field preferred.

Responsibilities

• Provide confidential secretarial support and data entry; coordinate mailings and minutes.
• Research and resolve invoice and payment issues related to purchase orders and vendor invoices.
• Enter purchase orders and track them; maintain records of financial transactions and vendor contracts.
• Schedule meetings and events; handle sensitive information with confidentiality; assist in procurement of equipment, software and services.

Skills

Secretarial experience

MS Office

Email calendaring

Communication skills

Education

High School Diploma

Post High School coursework in Business/Accounting

Job description

Virginia Commonwealth University Health Systems is seeking an Administrative Assistant to provide confidential secretarial and administrative support, including data entry, scheduling, and minutes.

The role handles invoicing and payment issues related to purchase orders and vendor invoices, enters POs, tracks transactions, and maintains fiscal records in support of procurement and accounts payable. Strong communication and discretion are essential.