Workplace Services Manager, SEA

BeiGene; Singapore; On-site; SGD 100,000 - 140,000; Full time

Job summary

A leading biopharmaceutical company is seeking a WPS Leader in Singapore to manage workplace services and operations. The role requires 10+ years of experience in a Workplace or Facilities setting in Pharma and strong leadership skills. You will ensure smooth office functioning, manage vendor relations, and support various teams while fostering a collaborative environment. This position offers a competitive compensation package and dynamic work culture.

Benefits

Market competitive compensation

Performance-based annual bonus

Generous company share plans

Learning and development opportunities

Dynamic and inclusive team environment

Qualifications

• 10+ years of Workplace / Facilities Pharma experience required.
• Ability to work on multiple initiatives simultaneously.
• Fluency in English and Mandarin preferred.

Responsibilities

• Lead overall Workplace Services operations in the Singapore office.
• Manage vendor relationships and procurement of supplies.
• Provide support to teams and provide general office management.

Skills

Leadership abilities

Customer service skills

Organizational skills

Verbal and written communication

Team motivation

Policy interpretation

Education

Bachelor’s degree

Tools

Microsoft Office (PowerPoint, Word, Excel)

Job description

Job Description

General Description :

The incumbent will be based in BeOne Singapore Office and take care of overall Workplace Services in the office. The position will be required to be in the office 4 days a week, and on call, as needed. The WPS Leader will lead essential admin services and supports for the SEA offices, such as café, stationary, vendor management, pantry management, mail/shipping, on‑site events, communication and awareness to local staff.

The WPS Leader will have a leadership role and will create partnerships with all levels of the organization, including BeOne on and off‑site leaders, and property management representatives in Singapore and other SEA offices. Additionally, the incumbent will consult with colleagues on day‑to‑day operations and serve as the focal point of contact for any facility related matter.

The incumbent will be responsible for knowing, interpreting and appropriately applying all applicable local laws, statutes and regulations pertaining to areas of responsibility. He or she will also partner closely with the following BeOne departments: Commercial, R&D, Legal / Compliance, Global Security, EHS, Human Resources and leaders within the WPS global team.

Essential Functions of the job

Admin and Daily Operations

• Manages the smooth running of the office and all associated administrative tasks, supervises outsourcing Sales admin team.
• Establishes business with new vendors to support the office requirement.
• Purchase office supplies and manage the supply stock.
• Tracks and maintains contact list of employees for emergency case.
• Manages relationships with vendors and building management.
• Procures necessary equipment, furniture, and supplies.
• Orders and manages access card and order business card and name tags for our employees.
• Updates Japan WPS Beep page.
• Proceed vendor onboarding process when a new vendor needs to be registered as our vendor.
• PR / PO works for vendor’s payment and deliver invoice to Accounts payable team on time.
• Share SEA offices’ monthly cost to Manager monthly.
• Provides office induction, health and safety and corporate card application for new hires.
• Manages contract and price negotiations with office vendors and service providers as needed and in partnership with Finance.
• Provides visitor supports – logistic, hotel and office access, and other support as requested.
• Liaise with JLL to look for our new office – new site in SEA.
• Confirms our employee’s safety during natural disaster such as typhoon and earthquakes.
• Provide general support to visitors.
• Manages local WPS events such as local celebration day and other office events.
• Plans and procures in‑house or off‑site office activities, such as media interviews, quarter townhall meeting and conferences.
• Take attendance record and provide the catering service when requested.
• Assist any requests or inquiries from the general manager and employees.

Stakeholders (SEA GM and other SEA countries’ leaders) Support

• Closely works with other Department directors and leaders to make sure their needs are met.
• Attends monthly SEA Leadership team meeting as requested.
• Setting up general call centre service for the primary response.
• Responsible for Corporate Card application submission and any troubleshooting. Communicate with Finance as SPOC.
• Any other duties assigned by General Manager.

Commercial and R&D Team’s Support

• Assists Commercial team to procure and manage their fleet, housing and other necessary services to ensure smooth operation.
• Attends weekly Commercial Leader team meeting.
• Support R&D team’s visit and townhall – from logistic, secure conference room, communication between vendors, manage townhall meeting headcounts and catering.
• Support media interviews – from secure and procure hotel conference room, communication between media, contract and payment, as well as setting up the venue and attend the interview to make sure the events go smoothly.

HR Support

• Assists HR with onboarding and termination process.
• Updates Organization chart.
• Assist any requests from HR team.
• Assist HR to organize the training (HR will conduct the training).

IT Support

• Keep returned IT stocks such as laptop per requested by IT team.
• Manages Teams group as an owner to add new channels and new hires.

EHS Support

• Works closely with EHS Director who is based in Sydney to provide local support.
• Make sure we are aligned with Global EHS standards.

People Management

• Creates and implements training for all onsite services.
• Meets all reporting governance needs and creates, presents, and hosts such needs as required, focusing on each specific country’s requirements.

Qualifications

• Bachelor’s degree preferred. Must have 10+ years Workplace / Facilities Pharma experience.
• High level of customer service skills.
• Ability to lead and motivate a team.
• Demonstrated leadership abilities.
• Must be mission driven and self‑directed to simultaneously work productively on multiple initiatives.
• Strong organizational skills.
• Highly developed verbal and written communication skills.
• Able to manage and train individuals at various skill levels.
• Strong ability to interpret and apply policies and procedures.
• Must be a collaborator, committed to working in a quality environment.

Supervisory Responsibilities

Potential to build and be responsible for hiring, supervising, and developing a team.

Computer Skills

Strong proficiency with Microsoft Office programs, including PowerPoint, Word and Excel required.

Other Qualifications

Fluency in both verbal and written English and Mandarin; competency in any other major language would be a benefit.

Travel

10% SEA travel (as required)

What We Offer To Our Valued Employees

• Market competitive compensation package including performance‑based annual bonus scheme
• Company shares (generous welcome grant and performance‑based annual equity plan!)
• In‑house and external learning and development opportunities
• Fantastic benefits program and keep improving!
• Plus you get to work with a dynamic team of collaborative, supportive, inclusive, and fun professionals whose mission is clear: Cancer has no borders and neither do we.
• Join us and Make momentum in your career!

BeOne Global Competencies

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self‑Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results‑Oriented
• Analytical Thinking / Data Analysis
• Financial Excellence
• Communicates with Clarity

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