Warehouse & Admin Executive (Food Manufacturing)

Paris Baguette Singapore Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading food services company in Singapore is seeking a Logistics & Inventory Control professional to manage incoming goods, oversee inventory accuracy, and assist with procurement activities. The ideal candidate will have strong organizational skills, the ability to work in a fast-paced environment, and relevant qualifications such as NITEC in Logistics or similar fields. Experience in food services or manufacturing is preferred. Competitive compensation and a collaborative workspace offered.

Qualifications

• 1–2 years of experience in Food Services, Manufacturing, or a similar industry preferred.
• Ability to handle time-sensitive food ingredients.
• Comfortable with physical tasks, including handling loads up to 20kg.

Responsibilities

• Verify incoming merchandise matches Purchase Orders in quantity, quality, and price.
• Document rejected goods and follow up on outstanding orders.
• Lead monthly stock takes and maintain inventory accuracy.
• Assist production management with administrative tasks.
• Work with chefs to meet stock requirements.

Skills

Understanding and improving workflows

Organizational skills

Effective communication

Adaptability

Teamwork

Education

NITEC/Higher-NITEC or Certificate in Logistics, Supply Chain, or Business Administration

Job description

Logistics & Inventory Control

• Goods Receiving: Verify that all incoming merchandise matches Purchase Orders (PO) in terms of quantity, quality, and unit price.

• Discrepancy Management: Document and account for all rejected goods; follow up on outstanding orders with suppliers.

• Inventory Accuracy: Lead monthly stock takes, account for physical discrepancies, and maintain the security of storage areas.

• Physical Handling: Sorting, de-cartoning, and arranging raw ingredients. Must be comfortable handling loads up to 20kg in a central kitchen environment.

Procurement & Financial Admin

• Invoice Processing: Match vendor invoices against Delivery Orders (DO) and POs.

• System Management: Perform daily posting of invoices and store requisitions into the SCM system for verification by the Cost Controller.

• Sales Documentation: Generate sales invoices and prepare delivery orders for outgoing jobs.

Operational Support

• Production Liaison: Assist the Production Manager and Assistant Production Manager with administrative tasks and printing orders for the packing team.

• Internal Coordination: Work closely with Central Kitchen Chefs to ensure stock requirements are met promptly.

• General Duties: Maintain organized filing, data entry, and other ad-hoc administrative tasks as assigned.

Job Requirements

• Education: NITEC/Higher-NITEC or Certificate in Logistics, Supply Chain, or Business Administration.

• Experience: 1–2 years in Food Services, Manufacturing, or a similar industry is preferred.

• Competencies:

  • Strong initiative to understand and improve work flows.

  • Effective organizational and follow-up skills.

  • Proficiency in written and oral communication for professional vendor liaison.

• Adaptability: Ability to handle time-sensitive food ingredients and work effectively in a fast-paced environment.

• Teamwork: A collaborative mindset with the ability to work independently when required.