Urgent! Project Administrator (Fresh graduates are welcome)

YOUYI TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A technology company in Singapore is seeking a Project Administrator to support project operations and logistics coordination. The successful candidate will provide administrative support to the Project Manager, organize documentation, and ensure smooth project execution. Ideal applicants will have a diploma or higher, strong organizational skills, and experience in administrative roles. This position offers a 1-year renewable contract or full-time employment, depending on individual requirements.

Qualifications

• Minimum 1–2 years of administrative or project support experience; fresh graduates may be considered.
• Proficient in MS Office applications including Word, Excel, and PowerPoint.
• Strong organizational skills and attention to detail with documentation and tracking.

Responsibilities

• Provide daily administrative support to the Project Manager and project team.
• Assist in project logistics including deliveries and stock tracking.
• Organize and maintain project files and documentation.

Skills

MS Office proficiency

Organizational skills

Communication skills

Attention to detail

Ability to multitask

Education

Diploma or higher

Job description

The Project Administrator will support the Project Manager and project team in day-to-day project operations, logistics coordination, administrative tasks, and documentation management. This role ensures smooth project execution by handling stock/asset coordination, scheduling, tracking progress, and maintaining proper communication across internal and external stakeholders.

Key Responsibilities

• Provide daily administrative support to the Project Manager and project team.
• Assist in project logistics, including coordinating deliveries, stock/asset tracking, and preparing transfer documents.
• Organize and maintain project files, documentation, schedules, and records.
• Prepare reports, meeting materials, presentations, and other project documentation.
• Coordinate meetings, take minutes, and follow up on action items to ensure closure.
• Liaise with internal teams, vendors, and customers to obtain information and resolve issues promptly.
• Support project management processes such as tracking project timelines, monitoring progress, and updating documentation.
• Ensure proper documentation, version control, and filing accuracy.
• Assist with procurement follow-ups, delivery scheduling, and logistics arrangements when required.
• Provide general administrative support including data entry, filing, and preparing correspondence.

Requirements

• Diploma or higher.
• Minimum 1–2 years of administrative or project support experience (fresh graduates may be considered).
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail; meticulous with documentation and tracking.
• Good communication skills (written and verbal).
• Able to work independently as well as in a team.
• Proactive, reliable, and able to multitask in a fast-paced project environment.
• Ability to work overtime when required to meet project deadlines.
• 1-year renewable contract (or full-time, depending on your requirement).