Trade Operation Executive (Commodities)

GRANDLINK INTERNATIONAL (SG) PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading trading company in Singapore is seeking a detail-oriented professional responsible for handling shipping documentation and Letters of Credit. The role involves managing trade-related documents, liaising with shipping lines, and providing exceptional customer service. Candidates should have a degree and 1-2 years of experience in the Commodities Trading industry, with strong communication and problem-solving skills. The position is full-time with opportunities for professional development.

Qualifications

• Minimum of 1-2 years of experience in Commodities Trading Industry.
• Knowledge of trade finance instruments, including Letters of Credit and URC collection.
• Ability to work under tight deadlines in a fast-paced environment.

Responsibilities

• Handle shipping documentation including Bills of Lading and Invoices.
• Liaise with shipping lines and freight forwarders to arrange shipments.
• Act as a point of contact for clients resolving documentation issues.

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving skills

Analytical skills

Education

Degree/ GCE O/ GCE N Level

Tools

Microsoft Office Suite

Trade documentation software

Job description

Roles & Responsibilities

Responsible in handling shipping documentation, Letters of Credit (LCs), and other trade-related documents. This role requires strong organizational skills, excellent communication abilities, and a customer‑centric mindset to support the smooth processing of trade transactions.

Key Responsibilities

1. Documentation Management:

• Prepare, review, and manage trade‑related documentation including Bills of Lading, Certificates of Origin, Packing Lists, Certificate of Analysis and Invoices.
• Ensure accuracy, completeness, and compliance of documents with international trade standards and regulatory requirements.
• Manage full shipping documentation of shipments under LC and Collection terms.

2. Letter of Credit (LC) Handling:

• Vetting Letter of Credit issued by buyer are in accordance with LC terms and conditions.
• Prepare documentations according to LC requirement.
• Ensure timely submission of compliant documents to banks and clients to facilitate trade settlements and follow up with banks on final dispatch stage.
• Have a clear understanding of trade finance documentation flow and good knowledge of Letter of Credit (UCP 600) and DA/DP URC 522.

3. Shipping and Logistics Coordination:

• Liaise with shipping lines, freight forwarders, fourth party logistics and transport companies to arrange shipments and monitor delivery schedules.
• Track shipments and maintain communication with internal and external stakeholders to ensure timely and efficient transport of goods.
• Monitor shipment documentation processes ensuring accuracy and efficiency in all transactions.

4. Customer Service and Communication:

• Act as a point of contact for clients to provide updates on shipping statuses and resolve documentation‑related issues.
• Build and maintain positive relationships with customers, vendors, and service providers.
• Resolving all day‑to‑day shipping documentation issues with banks and liners in the quickest timeline with the ability to assess situations and find quick solutions.

5. Compliance and Risk Management:

• Ensure adherence to international trade laws, shipping and customs regulations, and company policies.
• Mitigate risks by identifying discrepancies and resolving issues in trade documents proactively.

6. Reporting and Record Maintenance:

• Maintain accurate records of all trade documentation, transactions, and correspondence.
• Generate regular reports on trade documentation activities and shipment statuses.
• Update SAP and necessary report files to ensure information is current and accurate.

Qualifications and Skills:

• Possess a Degree/ GCE O/ GCE N Level
• Minimum of 1-2 years of experience in Commodities Trading Industr.
• Knowledge of trade finance instruments, including Letters of Credit and URC collection.
• Proficiency in Microsoft Office Suite and relevant trade documentation software.
• Strong attention to detail, meticulous, initiative and ability to work under tight deadlines and fast pace environment.
• Excellent written and verbal communication skills.
• Problem‑solving and analytical skills with a proactive approach to issue resolution.

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