Temporary Legal PA (3 months)

OFFICE SECRETARIES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading firm in legal support in Singapore is seeking a legal secretary for a 3-month fixed term contract. The role includes providing comprehensive secretarial and administrative support to lawyers, managing their schedules, and assisting with client billings. Candidates should have 3-4 years of legal secretarial experience and be proficient in Microsoft Office. Excellent communication and organizational skills are essential.

Qualifications

• At least 3-4 years of legal secretarial experience, preferably in international law firms.
• Excellent communication and organizational skills.
• Excellent typing and proof-reading skills with attention to detail.

Responsibilities

• Provide comprehensive secretarial services to lawyers.
• Make travel and hotel accommodation arrangements.
• Assist lawyers with expenses reimbursement claims.

Skills

Legal secretarial experience

Proficient in Microsoft Outlook, Excel, Word, PowerPoint

Excellent command in English

Education

3-4 years experience in legal secretarial work

Job description

Responsibilities

• Provide comprehensive secretarial services to lawyers, such as typing, photocopying, scanning, printing, binding, audio-typing, proof-reading, etc.
• Input time for lawyers on daily basis
• Make travel and hotel accommodation arrangement for lawyers and visitors
• Keep track and update lawyers’ calendars accurately
• Assist lawyers with expenses reimbursement claims on timely basis
• Keep proper record of client document and files
• Responsible for New Business Opening, AML and other follow up procedures
• Provide assistance in client billings
• Provide assistance in practice development and marketing related assignments
• Provide administrative support to Office Manager as required
• Provide administrative and secretarial support to visiting lawyers and cover other legal secretaries during their absences
• Cover reception duties and additional ad hoc tasks as required

Requirements

• Education and/or Experience: At least 3 – 4 years legal secretarial experience, preferably in international law firms
• Proficient in Microsoft Outlook, Excel and Word, PowerPoint
• Excellent command in English.
• Other Skills and Abilities:
  • Excellent communication and organizational skills
  • Excellent typing and proof-reading skills and attention to details
  • Well-developed analytical and problem solving skills
  • A strong team player, willing to share other people’s workload when needed
  • Able to work under pressure and willing to work overtime if needed
  • A self-starter who desires to show ownership and commitment to the job
  • Exercises confidentiality and discretion

Please note that this is a fixed term contract role. Only candidates who can commit to the full 3 months assignment need to apply. Please email your updated CV in word format to apply.