Team Coordinator - 6 months contract

The Walt Disney Company (France); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent multinational organization is seeking an experienced Administrative Support Specialist for its DTC Partnerships Team in Singapore. The role encompasses a variety of responsibilities, including managing executive schedules, organizing travel, and coordinating departmental meetings. Successful candidates will demonstrate strong organizational and communication skills, with at least five years of relevant experience in a corporate setting.

Qualifications

• Preferably a Diploma holder or GCE ‘O’ levels with five years relevant experience.
• Candidates should have experience supporting a senior leader.
• Ability to multi-task effectively and prioritize workloads.

Responsibilities

• Provide overall support to the DTC Partnerships Team.
• Manage calendars and travel arrangements for executives.
• Organize meetings and manage departmental administration.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Education

Diploma or GCE ‘O’ levels

Tools

SAP

Job description

Summary:

The role is responsible for providing overall support to the DTC Partnerships Team. Duties include, but are not limited to, meetings coordination, database management, invoice processing and other general administrative support to the department. The role is based in Singapore.

• Prepare Travel & Entertainment (T&E) claims for the Executive Director, DTC Partnerships SEA and Executive Director, Growth Marketing APAC
• Manage the day to day calendar for both executives
• Make all travel arrangements which includes booking of flights, ticketing, hotel reservation, visa application etc.
• Schedule meetings and manage appointments. Follow up closely to ensure each activity takes place as planned
• Receive guests/overseas visitors, handle daily correspondence (mails, emails, faxes), answer phone calls and take and relay messages in a timely manner
• Manage SAP administration to include PO’s and Invoices
• Provide overall administrative support to the DTC Partnerships Team
• Organize weekly dept meetings and follow up with relevant teams, stakeholders
• Organize weekly Finance Deal approval working sessions
• Liase with Integrated Marketing on premiums and Disney+ swag for partners
• Prepare and coordinate Partnership events, such as booking of venue, sending invites, managing RSVP, goodie bags, etc

Experience and Qualifications

• Preferably a Diploma holder. Candidates with GCE ‘O’ levels and a minimum of five years relevant working experience in a corporate environment
• Similar experience working with or supporting a senior leader
• Good organisational skills and ability to prioritise workload to meet competing deadlines
• Excellent communication and presentation skills
• A self-starter who is organised, resourceful and able to take initiatives
• Able to multi-task effectively, with attention to detail
• Good communication skills and prompt in follow-ups
• Technology savvy with analytical skills

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse and inclusive workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.