Stenographer cum Admin

HEXACON CONSTRUCTION PTE LTD; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A construction company in Singapore is seeking a Stenographer/Admin Assistant to provide administrative support and stenography services. The ideal candidate will have a diploma in Business Administration and proven experience in similar roles, with the ability to type up to 100 words per minute and knowledge of stenography being a significant advantage. This role involves attending meetings, transcribing minutes, and managing correspondence in a fast-paced environment.

Qualifications

• Minimum Diploma / Certificate in Business Administration, Secretarial Studies, or related field.
• Proven experience as a Stenographer, Secretary or Admin Assistant preferred.
• Able to type at least 80–100 words per minute with high accuracy.
• Knowledge of stenography/shorthand is a strong advantage.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong attention to detail, organisation, and time-management.
• Able to handle confidential matters professionally.
• Good communication skills and ability to multitask in a fast-paced environment.

Responsibilities

• Attend site, project, tender, and management meetings to take accurate shorthand notes.
• Provide real-time stenography support during meetings and discussions.
• Transcribe minutes accurately and prepare clean reports.
• Assist project teams with administrative tasks.
• Manage incoming/outgoing correspondence.
• Support tender and project teams with document formatting and record keeping.
• Maintain confidentiality of sensitive project materials.
• Liaise with internal departments for smooth administrative workflow.

Skills

Typing speed of 80–100 words per minute

Knowledge of stenography/shorthand

Proficient in MS Office

Strong attention to detail

Good communication skills

Education

Diploma / Certificate in Business Administration or related field

Job description

Job Descriptions:

• Attend site, project, tender, and management meetings to take accurate shorthand notes.
• Provide real-time stenography support during meetings, discussions, and site briefings.
• Transcribe minutes accurately using shorthand / fast typing and prepare clean, organised reports.
• Assist project teams with administrative tasks such as filing, document tracking, scheduling and coordination.
• Manage incoming/outgoing correspondence, including emails, letters and documentation.
• Support tender, project and site teams with document formatting, data entry and record keeping.
• Maintain confidentiality of sensitive project materials and company information.
• Liaise with internal departments to ensure smooth administrative workflow.

Job Requirments:

• Minimum Diploma / Certificate in Business Administration, Secretarial Studies, or related field.
• Proven experience as a Stenographer, Secretary or Admin Assistant preferred (construction industry is an advantage).
• Able to type at least 80–100 words per minute with high accuracy.
• Knowledge of stenography/shorthand is a strong advantage.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong attention to detail, organisation and time-management.
• Able to handle confidential matters professionally.
• Good communication skills and ability to multitask in a fast-paced environment.