Sr Executive/ Asst Manager - Operations

Tan Tock Seng Hospital; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A public healthcare institution in Singapore seeks a project manager to provide project management, operations, and administrative support to outpatient clinics. The ideal candidate will have a Bachelor's degree, at least 2 years of experience, and strong collaborative and organizational skills. Responsibilities include project implementation, financial tracking, and providing secretariat support. Proficiency in Microsoft Office and excellent communication skills are required.

Qualifications

• At least 2 years of industry experience in an acute public hospital or healthcare institution.
• Ability to work with multiple stakeholders across different domains.
• Proficient in English with excellent written and oral communication.

Responsibilities

• Assist in implementing projects for outpatient facilities.
• Monitor resource deployment and track KPIs.
• Provide secretariat support for committee meetings.

Skills

Project management skills

Collaborative skills

Organizational skills

Communication skills

Ability to multi-task

Education

Bachelor Degree from any discipline

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Company description:

Tan Tock Seng Hospital

Job description:

To provide project management, operations and administrative support to the specialist outpatient clinics and off-site facility. The scope includes working closely with clinical, nursing, facilities, vendors and other operational stakeholders on the ground to take the project(s) through from planning, financial and budgetary assessment, approval to execution, while providing timely status updates along the way. The role would also include secretariat duties for assigned committees related to the projects undertaken.

RESPONSIBILITIES

For project management:

• Assist stakeholders including external vendors in implementing projects that support the hospital's strategic plans for outpatient facilities
• Assist in the monitoring of deployment of resources and KPI tracking
• Assist in communications and liaison with stakeholders.
• Assist in financial justification of projects and tracking of the projects' expenditures and savings.

For administrative support:

• Receive invoices and submit timely to Finance department for processing
• Raise purchase orders when required to ensure continuity of services provided by the vendors

For secretariat duties:

• Provide secretariat support to ensure that meetings are effectively organised and minuted accurately.
• Liaise with the Clinical HOD, Clinical Leads and/or Director to plan required meetings, receive agenda items from committee members, circulate agendas and reports, circulating of approved minutes and checking and follow through to certify that agreed actions are carried out.
• Maintain effective records and administration by keeping up-to-date contact details, filing minutes and reports, keeping a record of its activities and tracking of future activities and timelines.
• Uphold requirements of governing documents such as standard operating procedures and work instructions.

GENERAL

• Perform any ad-hoc tasks/projects as assigned by supervisor / Head of Department.

JOB REQUIREMENTS

• Bachelor Degree from any discipline.
• At least 2 years of industry experience in an acute public hospital or healthcare institution.
• Good collaborative skills and ability to work with multiple stakeholders (clinical healthcare professionals, IT vendors, finance etc.) across different domains.
• Organised, meticulous individual with good project management skills.
• Ability to multi-task and work under tight deadlines in a fast-paced environment.
• Dedicated and willing to go the extra mile to see things through.
• Excellent written, oral communication presentation skills (English).
• Proficiency in Microsoft Office (Word, Excel, Powerpoint).