Site Admin

JCVL PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A project management firm in Singapore is seeking an Administrative Coordinator to ensure smooth project operations, provide HR support, and manage communication between headquarters and project sites. The ideal candidate will have at least 2 years of relevant experience, strong communication skills, and proficiency in MS Office. This role requires a minimum 'O' Levels certificate and knowledge of ISO 9001 standards is preferred. Join a dynamic team and support crucial project objectives.

Qualifications

• Minimum 2 years of relevant working experience in general administrative duties.
• Good working knowledge of spreadsheets and file management systems.

Responsibilities

• Coordinate and oversee administrative and logistical support for the project.
• Provide administrative and human resource support to personnel management.
• Deliver secretariat and administrative services for project personnel.
• Act as the key liaison between Headquarters and the project site.
• Support project objectives and operational requirements.

Skills

Strong communication skills

General administrative skills

Knowledge on ISO 9001 standards

Proficient in MS Office

Education

Minimum 'O' Levels certificate or equivalent

Job description

Responsibilities:

• Ensure the smooth and efficient operation of the project by coordinating and overseeing administrative and logistical support, including logistics planning, transportation arrangements, office equipment, stationery supplies, Personal Protective Equipment (PPE), and the management of incoming and outgoing correspondence
• Provide administrative and human resource support to the SRE, particularly in matters related to personnel management and staff welfare. This includes the accurate collation and submission of team timesheets, assist in preparation of duty roster and assisting with day-to-day HR-related coordination.
• Deliver comprehensive secretariat and administrative services for project personnel, ensuring proper documentation, record-keeping, scheduling, and communication support to facilitate efficient project execution.
• Act as the key liaison between Headquarters (HQ) and the project site, ensuring timely and accurate communication, coordination, and alignment of instructions, reports, and administrative matters.
• Undertake any other duties and responsibilities as assigned by the Officer-in-Charge (OIC) to support project objectives and operational requirements.

Criteria:

• Minimum "O" Levels certificate or equivalent
• Minimum 2 years of relevant working experience in general administrative duties
• Strong communication skills, both written and spoken
• Good general administrative skills; knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office and adept at spreadsheets and file management systems