Shipping & Receiving Assistant (6 months contract)

DORMAKABA PRODUCTION GMBH & CO. KG.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A manufacturing company in Singapore is seeking a Shipping Coordinator to prepare and validate shipping documents, coordinate with various stakeholders, and maintain accurate records. The ideal candidate should have a minimum of 2 years of experience in a shipping or warehouse environment and be adept at using SAP and MS Office. Strong communication and interpersonal skills are essential for handling customer inquiries and supporting warehouse operations. This role involves ensuring compliance with shipping regulations and optimizing logistics costs.

Qualifications

• Minimum 2 years of working experience in a shipping or warehouse environment.
• Experience with SAP is preferred.
• Ability to operate a power pallet jack safely and confidently.

Responsibilities

• Prepare and verify all shipping documents to ensure completeness.
• Coordinate shipments with customers, truckers, and agents.
• Maintain accurate shipping records and update databases.

Skills

SAP

MS Office (Word, Excel, Outlook)

Good communication skills

Interpersonal skills

Operating power pallet jack

Job description

Responsibilities

• Prepare and verify all shipping documents to ensure completeness and compliance with import/export rules and regulations.
• Prepare shipping documentation and arrange Certificates of Origin for Singapore Chamber endorsement.
• Validate and verify all export documents for assigned products/markets.
• Coordinate shipments with customers, truckers, agents, forwarders, and shipping lines.
• Handle vessel bookings and manage all BL‑related matters (draft BL verification, switch BL, freight payments, LOI).
• Send shipment advice and required documents to customers within the specified timeframe.
• Arrange dispatch of original documents upon receipt from vendors and track the successful arrival to customers.
• Arrange transportation and deliveries from suppliers to ensure timely fulfilment of customer demand.
• Maintain accurate shipping records and update shipment/inventory databases.
• Handle customer enquiries promptly and professionally.
• Perform clerical and data‑entry tasks accurately.
• Work closely with the Warehouse team on material readiness for shipment.
• Review freight costs, transportation rates, and logistics‑related expenses for cost optimisation.
• As directed by management, assists warehouse personnel with general warehouse duties (stocking, pulling stock, packaging, material handling & related job duties), with a willingness to be cross‑trained & to proactively support warehouse operations.

Requirements

• Minimum 2 years of working experience in a shipping or warehouse environment.
• Experience with SAP is preferred.
• Proficient in MS Office applications (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Ability to operate a power pallet jack safely and confidently.