Ship Agency / Boarding Officer / Operation Executive

MARINE SAFE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A maritime operations company in Singapore is seeking an Operation Executive to oversee day-to-day activities and manage crew documentation. Candidates should have at least 1 year of relevant experience in port agency or shipping operations, possess strong organizational and problem-solving skills, and be proficient in Microsoft Office. This full-time role involves ensuring adherence to company policies and effective communication with stakeholders during operations.

Qualifications

• Minimum 1 year of relevant experience in port agency or shipping operations.
• Ability to work independently while demonstrating strong teamwork skills.
• Experience in logistics, maritime, or operations-related environments is a plus.

Responsibilities

• Oversee and manage day-to-day operational activities.
• Update vessel arrival information to principals and vendors.
• Process crew documentation and certifications.

Skills

Organizational skills

Analytical skills

Problem-solving skills

Effective communication

Teamwork skills

Tools

Microsoft Office

Job description

Responsibilities

• Oversee and manage day-to-day operational activities to ensure smooth and timely execution.
• Update upcoming/ongoing vessel arrival to principals and vendors.
• Process all necessary formalities and declarations timely to ensure smooth arrival/departure of ship assigned. (i.e. : ICA, MPA, Port Clearance).
• Process crew documentation and certifications. (OKTB, SGAC, ICA SIGN ON / OFF LETTER, VISA)
• Ensure adherence to company policies, procedures, and relevant regulatory requirements.
• Prepare operational reports and provide regular updates to management.
• Handle ad-hoc operational tasks as assigned by management.
• Handling of Cash To Master's request including delivery on board.
• Proficient in handling all Owners Husbandry matters.

Requirements

• Minimum 1 year of relevant experience in port agency or shipping operations
• Strong organizational, analytical, and problem-solving skills
• Ability to work independently while demonstrating strong teamwork skills in managing multiple tasks under tight timelines
• Effective communication and coordination skills
• Proficient in Microsoft Office (Excel, Word, and Email)
• Experience in logistics, maritime, or operations-related environments will be an added advantage.

Other Information

• Employment Type: Full-Time
• Seniority Level: Operation Executive
• Salary: To be discussed during interview
• Location: Singapore