Senior Purchasing Executive

THE FULLERTON HOTEL; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A prestigious hotel in Singapore is seeking a Procurement Officer to ensure timely supply and quality control of goods and services. The ideal candidate will have at least two years of experience in the hospitality or engineering sectors, proficiency in SAP and MS Office, and strong interpersonal and negotiation skills. Responsibilities include maintaining vendor lists and ensuring compliance with procurement policies. This role requires a meticulous individual with a positive attitude, able to thrive in a fast-paced environment.

Qualifications

• Minimum of two years of related experience in the Hospitality/Engineering industry.
• Proficient in administrative and contracting tasks.
• Hardworking and meticulous with a positive attitude.

Responsibilities

• Ensure timely supply of goods and services.
• Maintain proper planning and control of procurement.
• Advise departments on procurement processes and vendor selection.

Skills

Interpersonal skills

Communication skills

Negotiation skills

SAP familiarity

MS Office proficiency

Education

Diploma/Degree in Hospitality/Engineering

Tools

SAP

Ariba

MS Office Applications

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure close liaison and co-ordination across all assigned departments, with an emphasis on non-food and Engineering categories.
• Review the items that needs to be purchased thoroughly and ensure sufficient knowledge about them and their use.
• Ensure timely supply of goods and services, keeping in mind the “lead time” required for procurement.
• Process and keep track of every:
  1. Purchase requisition
  2. Purchase order
  3. Contract for regular supplies, upkeep and maintenance
  4. Stewarding list
• Ensure conformity to standards and specifications of goods and services as required.
• Ensure that requisitions from the originating departments are routed through proper channels.
• To constantly endeavor to obtain goods at a competitive price without compromising quality standards.
• Maintain proper planning and control.
• Ensure that all relevant documents have been duly signed and approved by the authorized signatories.
• Ensure that store inventories do not exceed desired limit.
• Ensure that billing details and delivery instructions are complete and accurate with PENALTY clauses added as appropriate.
• Liaise closely with Accounts Department and Receiving Department in clearing problematic invoices in a timely manner.
• Ensure strict compliance to established Procurement Policies & Procedures and report any deviations to the Department Head.
• To maintain and upkeep the Approved Vendor List (AVL).
• Keep abreast of current affairs and the market situation that is relevant to his/her function.
• Act as an advisor for departments on all matters relating to the Procurement function:
  1. Recommend/source for suitably qualified and legitimate vendors
  2. Advise on delivery, sustainability requirements, and procurement processes
  3. Recommend process improvement strategies
• Perform any other duties that may be assigned from time to time.

REQUIREMENTS

• Diploma/Degree holder with a minimum of two years of related experience and/or training in the Hospitality/Engineering industry.
• Familiarity with SAP and Ariba would be advantageous
• Proficient in administrative and contracting works
• Proficient in use of MS Office Applications (Word, Excel, PowerPoint)
• Possess good interpersonal, communication and negotiation skills to manage both internal and external stakeholders
• Hardworking and meticulous with a positive learning attitude
• Able to work well under stress in a fast-paced environment