Senior Executive (Undergraduate Education Office)

Nanyang Technological University; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A leading educational institution in Singapore seeks an organized Course Administrator to support undergraduate education administration. Responsibilities include managing admissions, coordinating graduation projects, and organizing program events. The ideal candidate should possess a bachelor’s degree, strong administrative skills, and proficiency in MS Office. This role offers a unique opportunity to contribute to a dynamic academic environment and positively influence students' educational experiences.

Qualifications

• Higher learning institutional work experience will be advantageous.
• Meticulous with details to keep track of progress status.
• Open-minded team player with good communication skills.

Responsibilities

• Support all course administration, including programme coordination.
• Coordinate among faculty members and candidates for admissions.
• Assist with graduation projects and program events logistics.

Skills

Strong administrative skills

Customer service oriented

Good communication skills

Proficient in MS Office applications

Education

Recognized bachelor’s degree in any discipline

Job description

SSS has nearly 100 faculty members and more than 1,700 undergraduates who major in the four-degree programmes the School offers : Economics, Psychology, Public Policy and Global Affairs, and Sociology. There are more than 180 graduate students in our PhD and MA programmes (by research), and MSc programmes in Applied Economics and Gerontology.

The School’s holistic and rigorous education aims to prepare our students with analytical and critical capacities that can be applied in the classroom and future careers. Apart from being deeply engaged in their disciplinary pursuits, our faculty members are also at the forefront of cutting-edge research between the social sciences and other disciplines.

Reporting to the lead of School of Social Sciences (SSS) Undergraduate Education (UG) Office, this role will be one of the key members to support all areas of administration pertaining to the UG matters of SSS, with the objective to ensure a smooth operation, timely and high-quality programme delivery to students.

Key Responsibilities

1. Support all course administration, including but not limited to ECDS and PPE programmes.
2. Admission & Scholarship
   • Coordinate among the faculty members and candidates and scheduling of interviews.
   • Maintain an up-to-date list of interviewers’ availabilities.
   • Ensure timely collection of interview decisions.
   • Prepare interview templates.
   • Provide support for admission-related events such as EASE, SSS Tea Session, etc.
   • Serve as the main point of contact for applicant inquiries regarding admissions and scholarships.
   • Maintain accurate records.
3. Graduation Project
   • Coordination of graduation projects, including communication to students on guidelines and requirements for application, submission, collation of final submissions and grading.
   • Collate and check GP related forms.
   • Maintain records of Graduation Project.
4. Support Program Events
   • Come up with eDM.
   • Promote and encourage participation.
   • Assist with the logistic such as booking of venue and catering.

Requirements

• Recognized bachelor’s degree in any discipline. Higher learning institutional work experience will be advantageous.
• Strong administrative skills particularly meticulous with details to keep track of progress status / completion within set timelines.
• Customer service oriented as in possessing a positive attitude to approach each situation with a solution.
• Open minded team player who readily communicates and objectively keeps the team goals in view.
• Good communications skills in both written and spoken to handle diverse levels of stakeholders.
• Proficient in MS Office applications is key. Prior experience in working with large data management system will have an advantage.
• Ability to adapt to changing priorities.

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU