Senior Executive – Project Office Management

WOW STAFFING; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A staffing company in Singapore seeks a meticulous Senior Executive to enhance operational efficiency. The role involves managing administrative tasks, overseeing logistics, and supporting events. Ideal candidates have experience in office administration and procurement coordination, are detail-oriented, and can communicate effectively. The company values purpose-driven individuals with a commitment to excellence.

Qualifications

• Proficient in Microsoft Office tools.
• Experienced with office administrative processes.
• Organized and detail-oriented, capable of multitasking.
• Strong communicator who works well with stakeholders.
• Self-motivated and dependable in a dynamic environment.

Responsibilities

• Coordinate staff onboarding/offboarding processes.
• Manage calendars and meeting schedules for stakeholders.
• Prepare reports and maintain internal records.
• Oversee daily mail distribution and courier scheduling.
• Coordinate procurement of office supplies and marketing materials.
• Maintain accurate records of office assets.
• Support planning and execution of internal events.

Skills

Microsoft Office tools

Office administrative processes

Procurement coordination

Organizational skills

Communication

Job description

Overview:
We are seeking a meticulous and resourceful Senior Executive to join our Project Office Management team. In this role, you will be instrumental in ensuring the smooth functioning of our business unit by managing day-to-day administrative operations, logistical coordination, and asset oversight. Your support will help drive operational efficiency and create a positive, well-organized workplace experience for the team.

Key Responsibilities:

Administrative & Operational Support

• Coordinate staff onboarding and offboarding processes, including systems access and logistics.
• Manage calendars, meeting schedules, and conference room bookings for internal stakeholders.
• Assist in preparing reports, maintaining internal records, and executing administrative processes.

Mail & Logistics Management

• Oversee daily mail distribution, courier scheduling, and related communication.
• Coordinate procurement and inventory of office supplies, marketing materials, and gifts (e.g., hampers, team kits).

Asset & Facilities Oversight

• Maintain accurate records of office assets, including tagging, transfers, and disposal documentation.
• Work closely with Facilities and IT teams to resolve equipment-related issues and manage workspace upkeep.

Event & Engagement Support

• Support the planning and execution of internal events such as team bonding sessions, department townhalls, and seasonal celebrations.
• Provide hands-on logistical assistance before, during, and after events.

Who You Are:

• Proficient in Microsoft Office tools (Excel, Word, PowerPoint).
• Experienced with office administrative processes and procurement coordination.
• Organized, detail-oriented, and capable of handling multiple tasks with efficiency.
• A strong communicator who works well with various stakeholders and teams.
• Self-motivated, dependable, and able to thrive in a dynamic work environment.

What We Value:

At the core of our culture are our AEIOU values:
Adventure, Excellence, Integrity, Ownership, and Unity.
We are committed to delivering impact through:

• Valuing our clients
• Growing our people
• Creating our future

We welcome individuals who are not just task-oriented, but purpose-driven.