Senior Executive, Orchestra Management

SINGAPORE SYMPHONIA COMPANY LIMITED; Singapore; On-site; SGD 40,000 - 50,000; Full time

Job summary

A notable orchestra management organization in Singapore seeks a Senior Executive for Orchestra Management to oversee daily operations and provide administrative support. Key responsibilities include coordinating with freelance musicians, maintaining attendance records, and assisting with auditions. Candidates should possess a diploma and have strong organizational abilities, communication skills, and proficiency in software like Microsoft Office. This role may require flexible working hours including nights and weekends.

Qualifications

• Minimum diploma holder with 1 year of work experience.
• Preferably experienced in orchestral operations.
• Attention to details and accuracy required.
• Flexibility to work nights and weekends may be necessary.

Responsibilities

• Oversee administration of personnel and daily orchestra operations.
• Coordinate administrative matters for freelance musicians.
• Prepare Esplanade temporary artist-pass list.
• Maintain records on musicians’ time off and attendance.
• Assist with auditions and coordination of concert production.

Skills

Knowledge of orchestral instruments

Planning and organizational skills

Effective communication skills

Team player

Education

Diploma

Tools

Microsoft Office Suite

Job description

JOB SUMMARY:

The Senior Executive, Orchestra Management, oversees the administration of personnel and daily operations within the orchestra. The role supports production activities, ensures the well‑being of musicians, and provides efficient administrative support to the department.

JOB DUTIES AND RESPONSIBILITIES:

Duties include, but are not limited to:

• Coordinate administrative matters for freelance musicians.
• Prepare the monthly Esplanade temporary artiste-pass list, including gathering and compiling names and details of freelance musicians, guest conductors, guest soloists, recording engineers, and any other guests, visitors, or business associates requiring access to Esplanade Back‑of‑House.
• Maintain and update records on SSO musicians’ time off, attendance, and work rosters.
• Distribute rehearsal orders and work schedules, and communicate changes or updates to musicians.
• Maintain the Musicians’ notice board and assist in communications with musicians as required.
• Assist with the administrative coordination of auditions.
• Provide secretariat support for the Musicians’ Committee.
• Coordinate activities with other departments for special projects involving musicians.
• Assist in coordinating with other departments for concert production.
• Perform other duties as assigned by the Head, Orchestra Management.

REQUIREMENTS

• Minimum diploma holder with 1 year of work experience. Applicants with more relevant years of experience may be considered for a higher position at a suitable remuneration.
• Knowledge of orchestral instruments and orchestra operations is preferred.
• An eye for accuracy and attention to details.
• Strong planning and organizational skills.
• Effective oral and written communication skills.
• Proficiency in computer software, e.g. Microsoft Office suite.
• A team player with the ability to work well with diverse personalities.
• Flexibility to work nights and weekends when needed.

Please provide a comprehensive resume and cover letter stating current and expected salaries.

Only shortlisted applicants will be notified.