Senior Executive Assistant - Oil & Gas Industry

GOWELL TECHNOLOGY SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading oil & gas company in Singapore is seeking a Senior Executive Assistant to provide high-level administrative support to the Group Chairman and leadership team. The ideal candidate should have at least 5 years of relevant experience and fluency in both English and Mandarin. Key responsibilities include calendar management, commercial engagement, and bilingual communication. Candidates with a background in drilling/logging tools and exceptional organization skills will excel in this role.

Qualifications

• Minimum 5 years of experience as an Executive Assistant in the oil & gas industry.
• Deep understanding of drilling/logging tools and field service operations.
• Native level fluency in English and Mandarin.
• Exceptional interpersonal and stakeholder management skills.
• Excellent organization and ability to manage competing priorities.

Responsibilities

• Coordinate complex calendars and meeting logistics for the Group Chairman.
• Draft, review, and prioritize correspondence.
• Manage customer and partner inquiries on proposals.
• Perform oral and written translation of technical materials.
• Support investor relations and PR activities.

Skills

Fluency in English

Fluency in Mandarin

Interpersonal skills

Presentation skills

Stakeholder management

Organization

Attention to detail

Proficiency in Microsoft Office

Experience with ERP/CRM systems

Education

Bachelor’s degree in Business, Engineering, Geosciences or related discipline

Tools

Microsoft Office

ERP/CRM systems

Job description

Senior Executive Assistant - Oil & Gas Industry

GOWell Technology Singapore designs and manufactures cutting‑edge wireline logging tools for the oil & gas sector. We’re seeking a polished, proactive professional to deliver high level administrative and commercial support to our Group Chairman and leadership team. You will be the critical link between internal functions (Engineering, Quality, Finance) and external stakeholders (customers, partners, media), leveraging your oil and gas expertise and bilingual fluency to strengthen our brand. Location: D22 Jurong, Jurong Island, Tuas, SG.

Department

Executive Office

Reporting To

Group Chairman

Position Summary

GOWell Technology Singapore designs and manufactures cutting‑edge wireline logging tools for the oil & gas sector. We’re seeking a polished, proactive professional to deliver high level administrative and commercial support to our Group Chairman and leadership team. You will be the critical link between internal functions (Engineering, Quality, Finance) and external stakeholders (customers, partners, media), leveraging your oil and gas expertise and bilingual fluency to strengthen our brand.

Key Responsibilities

Executive Administration

• Coordinate complex calendars, international travel and meeting logistics for the Group Chairman.
• Draft, review and prioritize correspondence; prepare briefing packs, board materials and executive summaries.

Leadership Liaison

• Act as primary point of contact between the Executive Office and internal teams; track action items and ensure timely completion.

Commercial Engagement

• Manage customer and partner inquiries on proposals and contracts; draft and review commercial documentation.
• Organize client visits, roadshows and events with meticulous attention to detail.

Bilingual Communication

• Perform oral and written translation of technical presentations, reports and press releases between English and Mandarin, ensuring accuracy of industry terminology.
• Represent GOWell in meetings and negotiations when required.

Public Relations & Representation

• Support investor relations and PR activities; coordinate with media, industry bodies and PR agencies.
• Host VIP site tours and networking events, projecting a polished corporate image.

Process Improvement & Confidentiality

• Identify and implement efficiencies in executive workflows and document management.
• Handle all confidential materials with the utmost discretion and professionalism.

Qualifications & Experience

• Bachelor’s degree in Business, Engineering, Geosciences or related discipline.
• Minimum 5 years’ experience as an Executive Assistant, Commercial Coordinator or similar role within the oil & gas drilling/logging industry.
• Deep understanding of drilling/logging tools, field service operations and associated commercial workflows.
• Native level written and spoken fluency in English and Mandarin.
• Exceptional interpersonal, presentation and stakeholder management skills.
• High emotional intelligence, with confidence in public speaking and PR settings.
• Excellent organization, keen attention to detail and ability to juggle competing priorities.
• Proficient in Microsoft Office; experience with ERP/CRM systems is an advantage.
• Unwavering integrity and a solutions‑oriented mindset.

Skills & Competencies

• Native level fluency in English and Mandarin.
• Exceptional interpersonal, presentation, stakeholder management skills.
• High emotional intelligence.
• Excellent organization and attention to detail.
• Proficiency with Microsoft Office, ERP/CRM systems.
• Integrity and solutions‑oriented mindset.

Application Process

Only shortlisted candidates will be contacted. All appointments are subject to satisfactory background verification.