Senior/ Executive Assistant(9267) - Alexandra Hospital

NATIONAL UNIVERSITY HEALTH SYSTEM PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare organization in Singapore is seeking an administrative professional to support billing management, document management, and vendor coordination. The ideal candidate has proficiency in Microsoft applications, experience with healthcare software like NGEMR Epic and SAP, and strong organizational and communication skills. You will manage various administrative tasks and coordinate departmental events. This role is open to Singapore Citizens and Singapore Permanent Residents only.

Qualifications

• Proficiency in Microsoft applications.
• Experience with healthcare-specific software preferred.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Familiarity with healthcare terminology is a plus.

Responsibilities

• Update and maintain SMF and ENT tracking lists.
• Process AIC applications for SMF and ENT.
• Communicate with patients regarding co-payments.
• Handle cancellations of SMF applications.
• Manage Request For Quotations through eProc system.
• Billing of SMF cases.
• Update Invoice and Delivery Order numbers.
• Send delivery orders to vendors.

Skills

Proficiency in Microsoft

Healthcare-specific software experience

Attention to detail

Excellent communication skills

Ability to work independently

Familiarity with healthcare terminology

Tools

NGEMR Epic

SAP

Job description

Key Responsibilities

1. Admin:
   • Update and maintain SMF (Senior Mobility Fund) and ENT (Ear, Nose, and Throat) tracking lists
   • Process AIC (Agency for Integrated Care) applications for both SMF and ENT
   • Communicate with patients and next-of-kin regarding co-payments and bill reminders
   • Handle cancellations of SMF applications and submit eBARFs as needed
   • Manage Request For Quotations and Purchase Requests through eProc system (once access is granted)
2. Billing Management
   • Billing of SMF cases
   • Process and endorse vendor invoices
3. Document Management:
   • Update Invoice and Delivery Order numbers in tracking lists
   • Check, scan, and upload completed cases into relevant pre-check list folders on NUHS Document Repository
4. Vendor Management:
   • Send delivery orders to vendors
   • Coordinate with vendors for invoice processing
5. Department Onboarding and HR Support:
   • Assist with new hire onboarding processes
   • Manage intern timesheets, including collection and submission for approval
6. Department Event Coordination:
   • Prepare and set up for departmental events, such as lunch talks
7. Department Admin: PrepareProcess ePay phone bills Upload clinicians' authorized signatures as required

Required Skills and Qualifications

• Proficiency in Microsoft
• Experience with healthcare-specific software (e.g., NGEMR Epic, SAP) preferred
• Strong attention to detail and organizational skills
• Excellent communication skills, both written and verbal
• Ability to work independently and as part of a team
• Familiarity with healthcare terminology and processes is a plus

If the role sounds interesting to you, please contact ‘[e-mail]’ to understand more on the role. Please indicate the position that you are interested in the subject heading.

*Only Singapore Citizens and Singapore Permanent Residents may apply.