Senior Executive, Administration and Events Coordination

Mandai Wildlife Group; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A non-profit conservation organization in Singapore is seeking an Office Administrator to manage office tasks and coordinate events. The ideal candidate will have a Diploma in Business Administration and at least 2-3 years of office management experience. Responsibilities include procurement, travel arrangements, and event planning. Strong organisational skills and proficiency in Microsoft Office are required. This role may require weekend and holiday work when necessary.

Qualifications

• 2–3 years of experience in office management and organisation.
• Hands-on experience in planning and coordinating corporate events.
• Meticulous and detail-oriented with strong problem-solving skills.

Responsibilities

• Be the main contact person for office administration tasks.
• Assist with flight and hotel arrangements for team members.
• Plan and manage event logistics and coordination.

Skills

Organisational skills

Written and verbal communication

Stakeholder engagement

Problem-solving

Resourcefulness

Education

Diploma in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Mandai Nature is a successful Singapore-based non-profit conservation organisation jointly set up by Temasek and Mandai Wildlife Group (which manages zoological parks including Singapore Zoo, Night Safari, River Wonders, Rainforest Wild and Bird Paradise). Mandai Nature is the conservation arm of Mandai Wildlife Group established with the aim of advancing efforts on biodiversity protection in Singapore and Asia. Through impactful programmes and innovative partnerships Mandai Nature strives to protect nature and inspire action.

Job Duties and Responsibilities

1. Office Administration

• Be the main contact person for office administration such as corporate updates, guidance and handing of administration tasks etc.
• Responsible for the procurement and management of office supplies. This includes sourcing and conducting quotation comparisons for office purchases, maintenance, and services.
• Assist with the onboarding of new joiners.
• Coordination of local and overseas courier services.
• Receiving and directing visitors.
• Handle incoming and outgoing mails.
• Monitor and manage administration budget.

Travel Support

• Assist with flight, on-ground transport and hotel arrangements for team members.
• Monitor and manage travel budget.

Office Insurance Management

• Maintain a list of all office insurances. Keep track of the type of insurance, scope of insurance coverage and their respective expiry dates.
• Ensure the insurance is renewed on time and liaise with insurance agent to ensure insurance coverage is adequate.

2. Events Coordination and Support

• Plan and manage all aspects of an event planning process such as arrangement of event logistics such as event set up, catering, venue booking, coordinating with guests / participants (i.e. travel booking and logistics for invited guests) , adhering to timelines etc.
• Coordinate with both internal and external stakeholders to ensure the event is planned to meet the required expectations and ensure smooth running of the event on the day itself.
• Track and manage event expenses against approved budget.

3. Other ad hoc tasks

• Other administrative or ad hoc tasks that may arise from time to time.

Job Requirements

• Diploma in Business Administration, Management, or a related field.
• At least 2–3 years of experience in office management and organisation.
• Hands‑on experience in planning and coordinating corporate events.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Strong organisational skills with excellent written and verbal communication abilities.
• Experience working with a diverse range of stakeholders, with strong stakeholder engagement skills.
• Meticulous and detail‑oriented.
• Cost‑conscious, with the ability to monitor and manage expenses within budget.
• Able to prioritise and manage multiple tasks effectively.
• Capable of working independently as well as collaboratively within a team.
• Proactive, resourceful, and able to take initiative.
• A team player who is willing to be hands‑on and support fellow colleagues when needed.
• Possesses a positive “can‑do” attitude and a willingness to learn.
• Strong problem‑solving skills, with the ability to adapt to changing situations.
• Collaborative, adaptable, and equipped with strong interpersonal skills.
• Passionate about conservation and biodiversity, with a commitment to contributing meaningfully.
• Willing to work on weekends and public holidays when required.