Senior / Associate Executive (Division of Surgery) (Contract)

Singapore General Hospital; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading healthcare institution in Singapore is seeking an Administrative Support professional for the Division of Surgery. The role involves coordinating administrative tasks, managing rosters, and ensuring efficient daily operations. Candidates should possess a Diploma in Business Administration, be proficient in MS Office, and have excellent communication and interpersonal skills. This fast-paced role requires multitasking and both team collaboration and independent work. Competitive benefits are offered.

Qualifications

• IT savvy and proficient in MS Office applications.
• Excellent communication skills, both oral and written.
• Able to work independently in a fast-paced environment.

Responsibilities

• Coordinating and managing administrative matters for the Division and Departments.
• Managing monthly rosters and ensuring smooth daily operations.
• Administering day-to-day clinical operations and organizing meetings.

Skills

Excellent communication (oral & written)

Interpersonal skills

Organisational skills

Team player

Ability to multitask

Education

Diploma in Business Administration

Tools

MS Office applications

Job description

You will be providing comprehensive administrative support in both Division of Surgery and its sub-specialty departments, to ensure smooth running of the day-to-day operations.

Key Responsibilities

• Coordinating and manage Division / Departments for Administrative matters
  • Designated sub-specialty surgeons to support as Personal Assistant
  • Medical Officers, Residents, and Senior Residents
• Managing monthly rosters and ensuring smooth daily operational workflow matters
• Administer day-to-day clinical operations - Organising and setting up of weekly Tumour Board/ Morbidity & Mortality meeting, Medical report request, incoming & outgoing MO administrative matters & etc
• Liaising with the MO in-charge and main sub-specialty/ admin in-charge of roster related matter
• Planning of tutorial schedule for medical students
• Any adhoc duties as assigned by the head of department

Job Requirements

• Diploma in Business Administration
• IT savvy and proficient in MS Office applications
• Excellent communication (oral & written), interpersonal, and organisational and people skills
• A good team player who can also work independently in fast-paced environment and multitasking