Senior Assistant Manager/Manager, Office Maintenance

National University Polyclinics; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A prominent healthcare institution in Singapore is seeking an experienced office management liaison to oversee maintenance tasks and coordinate with vendors. The ideal candidate will have a degree in a relevant field and at least 5 years of experience in both public and private sectors. Key responsibilities include maintaining office cleanliness and safety, processing payments, and managing vendor relationships. Excellent communication and multitasking skills are essential for this role.

Qualifications

• 5 to 7 years of relevant experience in public and private sectors.
• Ability to multi-task and collaborate with stakeholders.

Responsibilities

• Act as the main liaison for all stakeholders regarding office maintenance.
• Schedule and oversee routine maintenance tasks.
• Coordinate with service vendors for repairs and cleaning.

Skills

Excellent written and verbal communication skills

Resourceful and self-motivated

Good interpersonal skills

Time management

Education

Degree or Poly Graduate in Facility Management, Real Estate, Architecture, or M&E

Tools

Microsoft Office

Job description

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Job ID: 8287

Job Function: Administration

Institution: National University Health System

Overview:

The incumbent will serve as the primary point of contact for stakeholders, coordinate office maintenance, and liaise with vendors to ensure all work is completed efficiently and effectively.

Key Responsibilities:

• Act as the main liaison for all stakeholders, addressing their needs and concerns related to office maintenance, including:
  • Upkeep cleanliness of the office environment
  • Repair and replace faulty equipment and furniture
  • Maintain office comfortability (aircon maintenance, lighting fixture, etc.)
• Schedule and oversee routine maintenance tasks, including necessary procurement, to ensure the office environment is safe, functional and no disruption to the business operations.
• Identify, communicate with, and coordinate with service vendors for repairs, cleaning, and other maintenance services, ensuring quality and timely completion of work.
• Maintain records of maintenance activities, vendor contracts, and providing regular updates.
• Address any issues or emergencies that arise in the office promptly, coordinating with relevant parties to resolve them.
• Process payment claim and invoices for vendors for completed services.
• Work with PM to monitor budget for office management and provide support for management tracking of expenses.

Requirements:

• Degree or Poly Graduate in Facility Management, Real Estate, Architecture, and M&E or equivalent.
• At least 5 to 7 years of relevant experience, with proven track record in public and private sector.
• Excellent written and verbal communication skills.
• Resourceful, self-motivated and driven with the ability to multi-task.
• Team player with good interpersonal skills to collaborate with various stakeholders.
• Good time management on tasks allocated.
• Conversant with the use of software like Microsoft, etc.