Senior Administrator (Ref 26167)

JOBLINE RESOURCES PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading recruitment firm in Singapore is seeking a dedicated Secretary. This role involves providing comprehensive administrative support to the CE office, managing a dynamic calendar, and handling sensitive materials. Candidates should possess at least a diploma and have 3 years of relevant experience, alongside strong organizational and communication skills. The position requires professionalism and discretion, making it ideal for someone who thrives in a fast-paced environment.

Qualifications

• At least 3 years of administrative or executive support experience preferred.
• Excellent organizational skills with the ability to prioritize and multitask.
• Strong written and verbal communication skills.

Responsibilities

• Provide comprehensive secretarial and administrative support to the CE office.
• Manage a dynamic calendar and coordinate appointments.
• Handle sensitive materials with discretion.

Skills

Time management

Discretion

Communication

Organizational skills

Microsoft Office proficiency

Education

Diploma or equivalent

Job description

Responsibilities

• Work closely with the Senior Manager to provide comprehensive secretarial and administrative support to the CE office
• Manage active and dynamic calendar, coordinating internal and external appointments seamlessly
• Handle sensitive and confidential materials with utmost discretion, ensuring a high level of confidentiality at all times
• Assist in travel arrangements including booking of flights, accommodations, and transportation liaising with travel agencies; and obtain approvals (including reimbursement submission) in line with guidelines
• Manage meeting room booking, facilitate meeting set-up and coordinate logistics (e.g. getting refreshments, lunch, tea breaks)
• Support ad hoc projects ensuring effective follow-through and tracking the process to completion

Requirements

• Diploma or equivalent with at least 3 years of administrative or executive support experience preferred
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent organizational skills with the ability to prioritize and multitask
• Strong written and verbal communication skills
• High degree of professionalism, discretion, and confidentiality
• Possesses good interpersonal skills, proactive attitude, team spirit, and willingness to “roll up sleeves” when needed
• Comfortable working with senior stakeholders and under time pressure

Licence no: 12C6060