(Senior) Administrative Assistant/ Associate Executive (Public Healthcare)

JOBSTUDIO PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A public healthcare institution in Singapore is looking for an Administrator to manage departmental reporting, documentation, and financial processes. Candidates should have a diploma in Business or Healthcare Management and a minimum of 2-3 years of relevant experience. Responsibilities include organizing documentation, coordinating IT logistics, and providing comprehensive administrative support. This role offers good benefits, bonuses, and a dynamic work environment.

Benefits

Good Benefits and Bonuses

Qualifications

• 2-3 years of relevant working experience is preferred.
• Proven experience in handling departmental reporting and administrative support.

Responsibilities

• Manage departmental reporting and documentation, including various records.
• Organize and maintain filing systems for essential documents.
• Provide administrative support for departmental operations.
• Manage financial processes and handle cost-centre matters.
• Coordinate IT and staffing logistics.

Skills

Administrative support

Financial management

Organizational skills

IT coordination

Education

Diploma in Business Management, Business Administration, Healthcare Management or equivalent

Job description

• Public Healthcare Institution

• Good Benefits and Bonuses

Job Description

• Manage departmental reporting and documentation, including monthly productivity reports, telehealth records, daily absentee updates, AHP training hours, and maintenance of staff records, licenses, subscriptions, and system access (e.g., Rooster, CorpPass).

• Organize and maintain filing systems for essential documents such as BCLS records, hand hygiene and PPE forms, media appearances, e-learning proofs.

• Provide administrative support for departmental operations by coordinating meetings, taking minutes, processing requests, and assisting with general office workflows to ensure smooth and efficient functioning of the department.

• Manage financial processes by handling cost‑centre matters, verifying e-pay transactions, submitting honorarium requests, and raising eBARF amendments to ensure smooth departmental financial operations.

• Coordinate IT and staffing logistics by serving as the main contact for IT/ID requests, managing IT equipment leasing and replacement, and handling full onboarding and offboarding processes for staff and students, including system access and payment setup.

Requirements

• Diploma in Business Management, Business Administration, Healthcare Management or equivalent

• Minimum 2‑3 years of relevant working experience

Interested applicants, kindly furnish us with your detailed resume in MS Word format and click Apply Now button.

We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.

JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams.

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Kam Xiu Ping

EA Personnel Reg No: R21101828