Senior Admin Secretary

WWW CARPENTRY; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading carpentry service company in Singapore is seeking an Administrative Support professional to ensure smooth daily office operations. Responsibilities include managing schedules, correspondence, organizing files, preparing documents, and assisting with HR tasks. The ideal candidate must demonstrate strong organizational, communication, and problem-solving skills, with proficiency in office software. This role is essential in supporting both staff and clients effectively.

Qualifications

• Proficiency with Microsoft Office and office software.
• Strong organizational and time management skills.
• Excellent written and verbal communication.

Responsibilities

• Answer calls, respond to emails, and manage mail.
• Manage calendars, book appointments, and coordinate meetings.
• Prepare documents, reports, and presentations.
• Maintain filing systems and manage databases.
• Produce agendas, take minutes, and set up conference calls.
• Support HR tasks and implement new procedures.

Skills

Organization & Time Management

Communication (Written & Verbal)

Proficiency with Office Software (e.g., Microsoft Office)

Attention to Detail

Discretion & Confidentiality

Problem-Solving

Job description

provides essential administrative support, handling tasks like managing schedules, correspondence (phones, emails, mail), organizing files, preparing documents/reports, coordinating meetings (agendas, minutes), greeting visitors, managing supplies, and ensuring smooth daily office operations, often serving as the first point of contact for clients and staff

They keep offices running efficiently by organizing workflows, managing communication, and maintaining records for executives or teams.

Key Responsibilities

• Communication: Answering calls, responding to emails, managing mail, greeting clients/visitors.
• Scheduling: Managing calendars, booking appointments, coordinating meetings, arranging travel.
• Documentation: Typing, formatting, and filing documents, reports, presentations, and correspondence.
• Organization: Maintaining filing systems (digital/physical), managing databases, ordering supplies, ensuring office tidiness.
• Meeting Support: Producing agendas, taking minutes, setting up conference calls.
• Administrative Support: Data entry, processing expenses, implementing new procedures, supporting HR tasks.

Essential Skills

• Organization & Time Management
• Communication (Written & Verbal)
• Proficiency with Office Software (e.g., Microsoft Office)
• Attention to Detail
• Discretion & Confidentiality
• Problem‑Solving