Sales cum Admin

ACE FORCE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading service provider in Singapore is looking for an Administrative Assistant to support the installation and service team. Responsibilities include general administrative tasks, managing incoming mails, performing accounts receivable functions, handling payroll, and preparing quotations. The ideal candidate should possess excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. Working hours are Monday to Saturday with a total of 5.5 working days.

Qualifications

• Excellent written and verbal communication skills with strong analytical abilities.
• Ability to work well under pressure, detail-oriented and employs a proactive approach to problem-solving.
• Positive working attitude with good interpersonal skills.
• Ability to multitask in a fast-paced environment and meet deadlines.
• Meticulous in managing confidential reports.
• Knowledge of MS office & proficient in Excel.

Responsibilities

• Perform all general administrative tasks and provide support to installation and service team.
• Handle day-to-day operations and office support.
• Manage incoming/outgoing mails and customer inquiries.
• Perform accounts receivable functions and manage collections.
• Handle payroll, CPF submission, and GST.
• Manage company vehicle renewals and work passes.
• Prepare tender documents and quotations.

Skills

Excellent written and verbal communication skills

Strong analytical abilities

Attention to detail

Proactive problem-solving

Good interpersonal skills

Ability to multitask

Knowledge of MS Office

Proficient in Excel

Job description

Responsibilities

• Performs all general administrative tasks and provides administrative support to installation and service team;
• Handle day to day tasks and support with smooth running of operations in the office.
• Handles incoming/outgoing mails and answers phone calls, including customer enquiry;
• Perform Account Receivable related functions including billing and manage collection Perform customers and supplies statement of accounts to ensure discrepancies
• Perform monthly payroll, CPF submission , IR8A, IR21 and quarterly GST
• Renew and update company vehicles - VPC , ROAD TAX and INSURANCE
• Handle work passes matters - renewal & cancellation of work pass
• Prepare tender documents and quotation to customer.
• Generate Purchase Order, Quotation, Delivery Order & Invoices;
• Any other ad-hoc duties assigned by the company.

Requirements

• Excellent written and verbal communication skills with strong analytical abilities.
• Ability to work well under pressure, detail-oriented and employs a proactive approach to problem-solving.
• Positive working attitude, demonstrate good interpersonal skills and ability to work collaboratively in a team.
• The ability to multitask, works in a fast-paced environment, and meets deadlines.
• Meticulous & high sensitivity in managing confidential reports.
• Knowledge of MS office & proficient in Excel.
• Subject to working experience

Working Hours

5.5 working days

Monday to Friday (9:00am-6:00pm)

Saturday (9.00am - 1.00pm)