Purchasing Assistant

TIONG LIAN FOOD PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading food manufacturing company in Singapore is seeking a Procurement Specialist to assist with sourcing raw materials, issuing purchase orders, and managing supplier relationships. The ideal candidate should have prior experience in procurement, particularly in FMCG, and strong communication and negotiation skills. Proficiency in Microsoft Navision and Excel is required. Responsibilities include maintaining supplier databases, monitoring stock levels, and generating cost analysis reports.

Qualifications

• Experience in procurement, preferably in food manufacturing or FMCG.
• Strong negotiation and communication skills.
• Attention to detail and ability to manage multiple orders and deadlines.

Responsibilities

• Assist in sourcing raw materials, ingredients, packaging, and other supplies for food production.
• Prepare and issue purchase orders (POs) in ERP.
• Maintain an updated database of approved suppliers.
• Work closely with inventory and warehouse teams to monitor stock levels.
• Maintain proper documentation of purchase records and supplier contracts.
• Generate reports on purchase trends and supplier performance.

Skills

Procurement experience

Negotiation skills

Communication skills

Excel proficiency

Attention to detail

Tools

Microsoft Navision

Job description

Key Responsibilities

1. Procurement & Sourcing

• Assist in sourcing raw materials, ingredients, packaging, and other supplies for food production.
• Obtain and compare quotations from multiple suppliers to ensure cost-effectiveness.

2. Purchase Order (PO) Processing

• Prepare and issue purchase orders (POs) in ERP.
• Track and follow up on order confirmations, shipments, and expected delivery timelines.
• Coordinate with suppliers to resolve any order discrepancies, delays, or quality issues.

3. Supplier & Vendor Management

• Maintain an updated database of approved suppliers, including certifications and compliance documents.

4. Inventory & Stock Coordination

• Work closely with the inventory and warehouse teams to monitor stock levels and prevent shortages.
• Assist in managing minimum order quantities (MOQs) and safety stock levels to ensure smooth production.
• System Item Code Management (Uploading Images, Code Creation).

5. Compliance & Documentation

• Maintain proper documentation of purchase records, supplier contracts, and certifications.
• Assist in internal and external audits related to procurement.

6. Cost Control & Reporting

• Generate reports on purchase trends, supplier performance, and cost analysis.

Key Skills & Requirements

• Experience in procurement, preferably in food manufacturing or FMCG.
• Familiarity with Microsoft Navision.
• Strong negotiation and communication skills.
• Strong in Excel.
• Attention to detail and ability to manage multiple orders and deadlines.