Property Admin Executive

STARCITI VISION PROPERTY MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A property management company in Singapore is looking for a Property Admin Executive to assist the Property Manager in managing and administering properties. Responsibilities include handling administrative tasks, maintaining records, and providing customer service to owners. Ideal candidates should have 1-2 years of relevant experience or be fresh graduates, possess excellent multitasking abilities, and have a positive attitude. This role offers two positions available at North or East Singapore.

Qualifications

• 1-2 years of relevant work experience required for this role, fresh graduates will be considered.
• Self-driven with multitasking ability and independence.
• Flexibility to respond to emergencies during non-standard hours.

Responsibilities

• Assist in preparation and distribution of notices and correspondences.
• Maintain and update property management records and databases.
• Prepare meeting agendas and minutes for management meetings.
• Serve as a contact for client inquiries and provide assistance.

Skills

Customer service skills

Ability to multitask

Self-driven

Education

O level and above

Job description

The Property Admin Executive supports the Property Manager in the efficient management and administration of properties. This role involves handling administrative tasks, maintaining records, and providing customer service to owners.

• Assist in the preparation and distribution of notices, circulars, and correspondences to tenants and owners.
• Maintain and update property management records, databases, and filing systems.
• Prepare meeting agendas, minutes, and reports for management committee meetings.
• Serve as one of contact for clients’ inquiries, providing information and assistance as needed.
• Handle and resolve basic complaints or elevate them to the Property Manager.
• Maintain a schedule of preventive maintenance activities and ensure adherence.
• Assist in monitoring the completion and quality of maintenance works.
• Manage office supplies and inventory, ensuring availability of necessary materials.
• Perform general clerical duties, including photocopying, scanning, filing and basic billing (if required).
• Provide administrative support to the operations team to ensure that the department is maintained in an effective, updated and accurate manner.
• Assist with sourcing and purchasing duties.
• Coordinate paperwork relating M&E services and other operational processes.
• Assist in the documentation for handling of renovation works and reinstatement cases.
• Perform general administrative and clerical duties as assigned.

Summary of role requirements

• 1-2 years of relevant work experience required for this role. Fresh graduate will be considered as well.
• Expected start date for role: December 2025 (To be discussed)
• Working location is at North or East
• 2 positions available at North or East
• Self-driven with an ability to multitask and work independently
• Flexibility to respond to emergency matters during non-standard working hours.
• Positive, people orientated and keen to learn
• O level and above