Project Administrator (Shipyard)

TALENT TITANS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A project management firm in Singapore seeks a Project Administrator to support shipyard project operations. The role involves managing documentation, coordinating with site teams, and ensuring logistical execution of projects. Key responsibilities include maintaining accurate records, preparing progress reports, tracking manpower deployment, and ensuring compliance with safety regulations. This position plays a vital role in facilitating communication among project managers, engineers, and subcontractors for successful project delivery.

Responsibilities

• Manage project documentation, ensuring filing and version control.
• Coordinate with site teams, project managers, and subcontractors for project activities.
• Prepare and update daily progress reports and work schedules.
• Arrange and track manpower deployment and attendance records.
• Assist in preparation of safety documents like risk assessments.
• Support project team in scheduling, monitoring timelines, and addressing delays.
• Coordinate logistics for material deliveries and equipment mobilization.
• Handle project administration tasks like meeting coordination and reporting.
• Ensure compliance with regulations and client requirements in documentation.
• Provide administrative support to the project team as needed.

Job description

Job Overview

The Project Administrator supports shipyard project operations by managing documentation, coordinating with site teams, and ensuring smooth administrative and logistical execution of assigned projects. This role plays a critical part in maintaining accurate records, supporting project schedules, and facilitating communication between project managers, engineers, subcontractors, and safety teams.

Key Responsibilities

• Manage and maintain all project documentation, including contracts, drawings, permits, method statements, inspection records, and correspondence, ensuring proper filing and version control.
• Coordinate closely with site teams, project managers, engineers, and subcontractors to support daily project activities and administrative requirements.
• Prepare and update daily progress reports, manpower deployment records, work schedules, and site logs, ensuring timely submission to management and clients.
• Arrange and track manpower deployment, including attendance, overtime records, access passes, and coordination with HR or subcontractors where required.
• Support safety and compliance processes by assisting in the preparation and submission of safety documents such as risk assessments, method statements, toolbox meeting records, and permit‑to‑work applications.
• Assist the project team in scheduling activities, monitoring timelines, and highlighting potential delays or administrative gaps that may affect project delivery.
• Coordinate logistics arrangements, including material deliveries, equipment mobilization, site access, and liaising with vendors and suppliers to ensure timely support for site operations.
• Handle general project administration tasks such as meeting coordination, minutes of meetings, progress tracking, and internal reporting.
• Ensure compliance with shipyard regulations, company procedures, and client requirements in all documentation and administrative processes.
• Provide ad‑hoc administrative support to the project team as required to ensure smooth project execution.