Project Administration Manager

5 STONES HRM PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading HR management company in Singapore is seeking a Project Admin Manager/QS to support regional projects through effective financial and administrative coordination. The ideal candidate will have at least 3 years' experience in a construction environment, strong time management skills, and proficiency in tools like Autodesk and SAP. This role involves managing project documentation, interfacing with finance, and ensuring smooth operations across various projects.

Qualifications

• Minimum 3 years of relevant experience in administrative functions within a construction environment.
• Solid understanding and hands‑on experience in construction projects.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Provide administrative support for cross-regional projects.
• Interface with Finance and manage processes like goods receipt and invoicing.
• Ensure project documentation is properly stored and retrievable.

Skills

Time management

Attention to detail

Communication skills

Confidentiality

Proficiency in MS Office Suite

Education

Diploma in finance, cost control or related disciplines

Bachelor’s degree

Tools

Autodesk

SAP

Ariba

PMIS platforms

SharePoint

Job description

Project Admin Manager/ QS

Job Description & Requirements

As a Manager, QS/Project Administrator, you will play a key role in supporting regional projects through effective administrative, financial, and systems coordination.

• Provide administrative support for cross-regional projects, fostering a collaborative working environment.
• Interface with Finance and manage related processes including goods receipt (GR), accruals, purchase orders (PO), and invoicing.
• Ensure all projects documentation is properly stored, archived, retrievable.
• Assist in the digitisation of all new and existing systems (SharePoint, Autodesk/PMIS), processes and protocols including developing, maintaining and providing training to internal and external stakeholders where necessary.
• Plan, organise and collaborate with internal stakeholder, external vendors and supply chain partners.
• Strong time management skills with exceptional attention to detail and ability to manage multiple tasks at one time.
• Any other tasks as assigned.

Requirements

• Diploma in finance, cost control or related administration disciplines.
• Bachelor’s degree preferred.
• Minimum 3 years of relevant experience in administrative functions within a construction environment.
• Solid understanding and hands‑on experience in construction projects; background in quantity surveying, project cost management, or document control is highly desirable.
• Professional body accreditation is preferred.
• Ability to handle confidential information with discretion and professionalism.
• Positive and professional attitude.
• Highly responsive, able to work efficiently with minimal supervision.
• Strong written and verbal communication skills; comfortable engaging with both internal and external stakeholders.
• Proficient in MS Office Suite, recognised PMIS platforms, Autodesk, and other digital management tools.
• Good knowledge of finance systems, including accruals and purchase orders (PO); the role includes PO creation.
• Familiarity with Autodesk and SharePoint is a plus.
• Familiarity with SAP and Ariba is a must.

Work location: Tai Seng