Project Admin Officer

SH INTEGRATED SERVICES PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A project management firm in Singapore is looking for an individual to manage contract and project activities. Responsibilities include project administration, preparing progress claims, and acting as a client contact for inquiries. Candidates with a minimum of O Level education and good communication skills are encouraged to apply. The role requires independence and proficiency in basic Microsoft Excel. This position is suitable for those who can work under pressure and commence immediately.

Qualifications

• Minimum O Level education; diploma is a plus.
• Outgoing personality with strong communication and negotiation skills.
• Ability to work independently in a high-pressure environment.

Responsibilities

• Manage contracts, projects, and filing tasks.
• Provide general administrative support to the project team.
• Prepare monthly progress claims and client payment certificates.
• Act as a secondary point of contact for client inquiries.
• Handle ad-hoc projects and duties as assigned.

Skills

Good communication skills

Negotiation skills

Problem-solving skills

Ability to work independently

Computer literacy

Basic Microsoft Excel skills

Education

Minimum O Level

Diploma (preferred)

Job description

RESPONSIBILITIES

• Contract, Project & Filing management, preparation of purchase order, variations & final accounts and generation of cost control and reports
• General administration support to project team and assisting the project manager in working out the quantities for variations and progress claims
• Prepare monthly progress claim, vet/recommend and prepare clients’ payment certificate for management approval
• Act as second point of contact (client-servicing) on behalf of project engineers for enquiries from external stakeholders pertaining to projects & term contracts
• Undertake any other ad-hoc projects/duties assigned

JOB REQUIREMENTS

• Minimum “O” Level, diploma is a plus.
• Diploma holders with limited working experience are welcomed.
• Outgoing with good communication, negotiation and problem-solving skills for engaging with both internal and external parties to support project-related activities.
• Able to work independently and target oriented in a stressful environment.
• Computer-literate & basic Microsoft Excel skills
• Able to commence work in a short notice period.