Programme & Adminstrative Support

EDUCARE HUMAN CAPITAL PRIVATE LIMITED; Serangoon Garden Circus; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading educational service provider in Singapore is seeking a detail-oriented individual to provide administrative and logistics support for events. The role involves managing schedules, vendor coordination, and on-site event support. Candidates should have a diploma or equivalent experience, along with strong organizational and communication skills. Proficiency in Microsoft Office and Google Workspace is required. This position offers exposure to the innovation ecosystem in Singapore.

Qualifications

• Experience in administration, coordination or events support.

Responsibilities

• Build and maintain ecosystem database and events calendar.
• Manage meeting scheduling and logistics for events.
• Support email communication and follow-ups.
• Coordinate procurement requests and submissions.
• Provide on-site support during events.

Skills

Organisational skills

Written communication

Verbal communication

Microsoft Office

Google Workspace

Logistics management

Education

Diploma or equivalent professional experience

Job description

Role Summary

This role provides administrative, logistics and coordination support for the planning and delivery of activities and engagement events. The staff member will support the maintenance of ecosystem database, manage scheduling, communications, procurement, vendor coordination and on-site event support.

Key Responsibilities

Administrative Coordination

• Build and maintain ecosystem database and events calendar.
• Manage meeting scheduling, calendar coordination and invitations.
• Support email communication and follow-ups with members and partners.

Logistics & Event Support

• Arrange venues, catering/F&B, equipment and room setup for meetings and events.
• Coordinate procurement requests, quotations and submissions.
• Prepare registration lists, name tags, run sheets and check-in workflows.
• Provide on‑site support during events (registration, room setup, liaison with venue staff).

Programme Tracking & Documentation

• Maintain the timeline calendar foractivities and key milestones.
• Track deliverables, action items and follow‑ups across workstreams.
• Support preparation of presentation slides, briefing notes and summary reports.
• Maintain event documentation, photos, and post‑event materials.

Requirements

Education and Experience

• Diploma or equivalent professional experience.
• Experience in administration, coordination or events support.

Skills

• Strong organisational and scheduling skills.
• Clear written and verbal communication.
• Proficient in Microsoft Office / Google Workspace (Docs, Sheets, Slides).
• Comfortable managing logistics and multiple parallel tasks.

Attributes

• Reliable and detail oriented.
• Able to work independently and as part of a team.
• Proactive and willing to take initiative.
• Calm and flexible during event operations.

Development Opportunity

• Exposure to Singapore’s robotics and innovation ecosystem.
• Opportunity to support programs involving industry, startups, research organizations and public agencies.

Interested candidate, please send your CV to: [e-mail] or Click Apply

Stephanie Ang l Educare Human Capital

Reg No.: R1331070 l EA No.: 02C4944

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EA License No: 11C4731