Programme & Administrative Support Executive

ANTARES MANAGEMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading operational management firm in Singapore is looking for an individual to provide operational, administrative, and coordination support. Responsibilities include managing programme accounts, verifying data, and facilitating inventory management. Candidates should have a diploma or degree, with prior administrative experience being an advantage. Proficiency in Microsoft Office and strong organisational skills are essential. The role offers opportunities for career development and training in a collaborative environment.

Benefits

Career development opportunities

Training and onboarding support

Collaborative working environment

Employee benefits according to company policies

Qualifications

• Prior experience in administrative, operations, programme coordination, or data-related roles is an advantage.
• Comfortable working with digital systems and reporting templates.
• Willingness to learn and adapt to evolving processes.

Responsibilities

• Manage programme and system accounts, including creation, updates and verification.
• Extract, verify, and validate data for reporting purposes.
• Monitor and manage inventory levels, including assets and supplies.
• Conduct user acceptance testing (UAT) based on provided test cases.
• Assist with formatting, editing, and preparation of documents.

Skills

Attention to detail

Organisational skills

Time management skills

Collaboration

Microsoft Office proficiency

Education

ITE / Diploma / Degree in any discipline

Job description

About the Job

This role provides operational, administrative, and coordination support for programme registration, data management, inventory tracking, and general office administration. You will support daily processes to ensure smooth programme delivery and accurate reporting.

Key Responsibilities

Programme & Account Registration Management

• Manage programme and system accounts, including creation, updates and verification.
• Handle booking and scheduling tasks with internal teams and external partners.
• Update information across relevant system platforms (e.g., programme portals, internal databases).
• Administer programme rewards, reimbursements, and approval workflows.

Data Verification & Entry

• Extract, verify, and validate data for reporting purposes.
• Perform data entry, consolidation, and preparation of templates.
• Verify applications, submissions, and supporting documents based on established SOPs.

Inventory Management

• Monitor and manage inventory levels, including assets, programme materials, and supplies.
• Track deliveries to partners, vendors, and internal teams.
• Conduct replenishment, stock-taking, and coordinate procurement of office stationery.

UAT Support

• Conduct user acceptance testing (UAT) based on provided test cases.
• Record test results, elevate issues, and support system validation activities.

Administrative & Secretariat Support

• Assist with formatting, editing, and preparation of documents.
• Schedule meetings, track follow-ups, and support secretariat functions.
• Manage courier services, incoming/outgoing mail, and internal distribution.
• Monitor and track in-office printer usage, meter readings, and service requests.

Requirements

• ITE / Diploma / Degree in any discipline.
• Prior experience in administrative, operations, programme coordination, or data‑related roles is an advantage.
• Comfortable working with digital systems, online platforms, and reporting templates.
• Strong attention to detail with good organisational and time‑management skills.
• Ability to handle multiple tasks independently and collaborate with different stakeholders.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Willingness to learn and adapt to evolving processes and requirements.

What We Offer

• Opportunities to gain experience in programme management, data operations, and system administration.
• Training and onboarding support to familiarise you with internal processes and platforms.
• Collaborative and supportive working environment.
• Career development opportunities within administrative and operations functions.
• Employee benefits in accordance with company policies.

Interested applicants can submit your updated resume through this portal or to [e-mail]

EA Licence No.: 25C3031

Reg No.: R25157682

We regret that only shortlisted applicants will be contacted.