Procurement Excutive

SPECON CONTRACTOR PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction firm in Singapore is seeking an individual to manage sub-contractor claims and ensure accurate reconciliation of invoices and payment certifications. Responsibilities include preparing debit notes for penalties and coordinating with suppliers for delivery accuracy. The ideal candidate will have strong attention to detail to maintain compliance with specification requirements. This role offers opportunities for professional growth in a dynamic work environment.

Responsibilities

• Manage sub-contractor claims and update management on their status.
• Prepare debit notes for back-charges imposed on sub-contractors.
• Verify payment certifications for accuracy.
• Reconcile invoices with payment certifications and delivery orders.

Job description

• Updates management on sub-contractors’ claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors);
• Prepares debit notes on back-charges and/or penalties imposed on sub-contractors; follows up to ensure that such debit notes are contra against claims raised by sub-contractors;
• Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims;
• Verifies and ensures that payment certification issued to sub-contractors are in accordance with approved sub-contractors’ interim payment recommendations;
• Reconciliation of sub-contractors’ invoices against payment certification issued;
• Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed);
• Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered;
• Reconciliation of delivery orders against approved purchase orders and suppliers invoices;
• Liaises and rectifies discrepancies/disputes with external supplies;
• Liaises with QS of any discrepancy in certification amount;
• Liaises with finance for payment that requires immediate attention due to site work schedule;
• Performs any other duties as may be assigned.

Key Performance Outcome Measurements

• Accurate reconciliation of delivery orders against invoices and purchase orders
• Accurate reconciliation of sub-contractor claim and QS certified amount and payments
• Compliance with specification requirements